West Des Moines Ionwave #NA Addendum 1 (City Council Chambers Audio/Visual System Replacement and Integration)

Turnkey Replacement of City Council Chambers Audio/Visual System for West Des Moines

This opportunity involves a comprehensive upgrade of the City Council Chambers audio/visual system for the City of West Des Moines, managed by the Information Technology Services Department. - Government Buyer: - City of West Des Moines, Information Technology Services Department - Project scope covers Council Chambers AV system - Products and Equipment Requested: - Complete replacement of all AV hardware, including: - PTZ cameras (3 total) - Computers and monitors for podium, City Clerk, Deputy City Clerk, Digital Congress voting, virtual teleconference - Document camera - Council-member displays (6), City Manager, City Attorney, City Clerk, Deputy City Clerk displays - Overhead audience displays (6) - AV production monitor(s) - Microphones: dais (10), podium (2), wireless lapel (6), handheld (1), headset (1), control-room talkback (1) - Ceiling speakers, control-room speakers and amplifier - Audio processors, amplifiers, mixers - Video switchers, processors, converters, distribution equipment - Control interfaces for AV control-room, City Clerk, wireless Teams/room-control - Recording, streaming, OBS interface equipment - Media audio/video feed equipment - Assistive listening devices, hearing-loop equipment - AV equipment racks, cabling, connectors, adapters, wall plates, patch cables - Other AV equipment identified during site visit - All equipment must be new, current-production, commercially available, field-tested, and manufacturer-supported - Services Requested: - Turnkey system design, furnishing, installation, configuration, integration, testing, documentation, training, warranty, and ongoing support - Removal and proper disposition of all existing AV equipment - Integration with city-furnished infrastructure (network, Microsoft 365/Teams, YouTube streaming) - Unique/Notable Requirements: - Mandatory pre-proposal site visit to verify quantities and conditions - No reuse of existing AV equipment unless approved by the City - Robust cybersecurity, accessibility (assistive listening, hearing-loop), and support provisions - Compliance with detailed functional, technical, and insurance requirements - All products must be fully supported by their OEMs; no specific OEMs mandated - OEMs and Vendors: - No specific OEMs named; all proposed products must be new and manufacturer-supported - Estimated Contract Value: - Likely range: $250,000 - $600,000, based on scope and industry standards - Potential Competitors: - Crestron Electronics, Inc. - Extron Electronics - Shure Incorporated - QSC, LLC - Biamp Systems - Harman Professional Solutions - Sennheiser Electronic GmbH & Co. KG - Logitech International S.A. - AVI Systems - Diversified - Competing Products: - Crestron AV control systems - Extron AV switching and control solutions - Shure wireless microphones - QSC Q-SYS audio processors - Biamp Tesira audio/video platforms - Harman (AMX, JBL, AKG) AV solutions - Sennheiser assistive listening systems - Logitech conference cameras and room solutions - Period of Performance: - Turnkey project with one-year warranty and support, options for extended maintenance; schedule coordinated to avoid Council meeting disruption

Description

The City of West Des Moines, Iowa, is seeking qualified firms to design, furnish, install, configure, integrate, test, document, and support a replacement audio and visual system for the City Council Chambers. The system must be reliable and easy to operate, supporting public meetings, presentations, Microsoft Teams participation, electronic voting, recording, livestreaming, media feeds, assistive listening, and future technological needs. The project includes a complete turnkey replacement of all existing AV equipment with new, current-production, commercially available, and field-tested equipment. Proposals must be submitted electronically through the City's IonWave e-bidding system by 2:00 p.m. CST on September 23, 2026.

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