Miami-Dade Supplier Systems #CL00000043

Miami-Dade County Clerk of Courts IRS Forms 1099 Processing, Printing, and Mailing Services Solicitation

Miami-Dade County Clerk of Courts is seeking a vendor to provide comprehensive IRS Forms 1099 processing, printing, and mailing services. - Government Buyer: - Clerk of the Court and Comptroller of Miami-Dade County, Florida - Procurement managed by the Clerk of the Board and Procurement Management Department - Products/Services Requested: - Data processing, production, printing, quality control, and mailing of IRS Forms 1099 (including MISC, NEC, INT, and S forms) - Secure data transfer (SFTP or other approved methods) - Digital copies of all forms and searchable database access - Proofs, validation reports, and mailing using economical postal rates - Requirements: - Compliance with IRS Publication 1179 and Miami-Dade County IT security standards - Stringent insurance requirements, including cyber liability - Two client references demonstrating relevant experience - Annual project timelines: data transmission testing in December, form mailing by late January - Pricing fixed for the 60-month contract term; awarded to lowest-priced, responsive, and responsible bidder - No specific OEMs or vendors are named in the solicitation - Contract term is 60 months, with possible 180-day extension

Description

This solicitation is issued by the Clerk of Courts for the provision of data processing, production, printing, quality control, and mailing services of various IRS Forms 1099. The contractor will be responsible for producing and mailing the forms by the IRS deadline, ensuring data accuracy, and complying with all specifications including secure data transfer and record retention. The contract term is 60 months, and the award will be made to the lowest-priced, responsive, and responsible bidder. Bidders must submit client references and comply with IT security and insurance requirements.

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