Opportunity
MyVendorLink #RFQ# GRM/261079
Consulting Services for Sand Sculpting and Artist Coordination – City of Ocala Sand & Sun Festival
Posted
October 04, 2023
Respond By
November 12, 2025
Identifier
RFQ# GRM/261079
NAICS
561920, 541490
The City of Ocala's Growth Management Department, Cultural Arts Division, is seeking a consultant for the 2027 Sand & Sun Festival sand sculpting event. - Government Buyer: - City of Ocala, Growth Management Department, Cultural Arts Division - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Sand sculpting consultation and artist coordination services - Planning, marketing, and promotion of the event - Recruitment and management of six professional sand sculptors - Coordination of logistics including sand quality testing and sand container setup - Provision of marketing assets (sculptor biographies, photos) - Oversight of competition and awards presentation - Creation of a welcome sand sculpture featuring city and sponsor logos - Supply of biodegradable wind protectant (e.g., Elmer’s glue) - Assistance with sand event and sculptor-related needs - Unique/Notable Requirements: - Consultant must provide a judging rubric for the competition - Must deliver marketing materials in advance - On-site presence required during the festival week - Close coordination with the City Project Manager - Ability to manage artist logistics and deliver event assets - No specific product part numbers or quantities are provided, except for the requirement to recruit six professional sand sculptors.
Description
The City of Ocala is seeking an experienced consultant to provide sand sculpting consultation and artist coordination services for the 2027 Sand & Sun Festival. The consultant will assist with planning, marketing, artist recruitment, sand quality testing, logistics, and on-site coordination of six professional sand sculptors. The consultant is also responsible for managing the competition, awards presentation, and providing marketing assets. Services will be provided from May 10 to May 15, 2027, at Downtown Ocala's Citizens' Circle.