Massachusetts COMMBUYS #BD-27-1107-TCOCP-TCOCP-133402

Massachusetts Probation Service seeks conference facility, catering, and AV services for two-day professional development event

The Massachusetts Probation Service (MPS), part of the Commonwealth of Massachusetts Judicial Branch, is seeking proposals for conference facility and event services for a two-day professional development event in Boston. - Government Buyer: - Office of the Commissioner of Probation, Executive Office of the Trial Court, Commonwealth of Massachusetts - Products and Services Requested: - Conference facility rental for up to 900 attendees per day, including: - Large plenary room - At least four breakout rooms - Registration area - Private emergency conversation space - Food and beverage services: - Continental breakfast - Mid-morning coffee/drink refresh - Lunch - Midafternoon light refreshment - Pricing must exclude Massachusetts State Sales/Meals Tax - Audiovisual services: - Podium and handheld microphones - Projectors and screens - Internet access - Optional onsite AV technicians - Unique or Notable Requirements: - Facility must accommodate up to 900 attendees per day for two consecutive days - Event program is repeated both days for different groups - Compliance with Massachusetts Supplier Diversity Program (SDP) commitments - Contract includes up to four optional one-year renewals, subject to funding - All proposals must be submitted electronically via COMMBUYS - OEMs and Vendors: - No specific OEMs or vendors are named; solicitation is open to qualified conference facilities and service providers - Period of Performance: - Initial two-day event in late winter or spring, with up to four optional one-year renewals

Description

The Massachusetts Probation Service (MPS) is seeking a suitable conference facility to provide meeting space, food and beverage, and audiovisual capabilities for a two-day professional development event. The event will be held on consecutive weekdays in late winter or spring of 2027, with the same program repeated on both days for different groups of up to 800 attendees each day. This solicitation is a non-statewide, open market procurement allowing electronic quotes. The bid opening date is October 12, 2026.

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