Portage Civicplus #5

City of Portage Disaster Debris Monitoring Services Solicitation

This opportunity from the City of Portage, Indiana, seeks disaster debris monitoring services to support community recovery after major weather events. - Government Buyer: - City of Portage, Department of Building, Planning, and Community Development - Contact: Tom Cherry, Director - Services Requested: - Disaster debris monitoring and management - Use of an automated electronic ticketing system for real-time debris tracking, GPS, photo documentation, and reporting - Coordination with federal, state, and local agencies (FEMA, FHWA, Indiana Department of Homeland Security) - Daily operational coordination, staff management, site monitoring, GIS mapping, invoice reconciliation, and federal reimbursement documentation - Ability to provide at least 100 tracking devices if using licensed technology - Requirements: - Vendors must demonstrate experience in debris monitoring, hazardous waste management, and federal reimbursement processes - Detailed staff qualifications and references required - Hourly labor rates for positions such as Project Manager and Field Monitors - Contract Details: - One-year initial term with two optional one-year renewals - No specific OEMs or named vendors; proprietary or licensed technology for ticketing system is required

Description

This is a request for proposals (RFP) for disaster debris monitoring services under the community development category. The selected firm will provide long-term monitoring services related to disaster debris removal, including coordination with federal, state, and local agencies, use of an electronic ticketing system for debris tracking, and invoice reconciliation. The contract is intended for one year with options for two additional one-year renewals. Proposals are due by September 28, 2026, and the City of Portage reserves the right to accept or reject proposals based on qualifications, technical approach, cost, and references.

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