SAM #36C24C26Q0034

VA Sole Source Site License Subscription for Sanford Guide Web Edition

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), through its Regional Procurement Office Central (RPOC), Supplies and Services Division, is seeking to procure a site license subscription for the Sanford Guide Web Edition. - Government Buyer: - Department of Veterans Affairs - Veterans Health Administration - Regional Procurement Office Central, Supplies and Services Division - OEM Highlight: - Antimicrobial Therapy, Inc. (manufacturer of Sanford Guide) - Vendors Mentioned: - Antimicrobial Therapy, Inc. - Products/Services Requested: - Sanford Guide Web Edition site license subscription - One-year subscription with four one-year option periods - Internet-based access for unlimited simultaneous users across VHA, including remote VPN users - Includes technical support - Optional training sessions for VHA staff (internet-based and live, at additional cost) - Unique or Notable Requirements: - Only Antimicrobial Therapy, Inc. is considered capable of meeting the requirement - Product must be 508 compliant (accessible for users with disabilities) - Must be compatible with common web browsers and Windows environments - Training sessions available for library staff and general VHA staff - Procurement classified under NAICS code 519290 (Web Search Portals and All Other Information Services)

Description

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA), Regional Procurement Office Central (RPOC), Supplies and Services Division (S&SD), intends to enter into a sole source procurement for the purchase of Sanford Guide WEB EDITION via a site license from Antimicrobial Therapy, Inc., 11771 Lee HWY, Sperryville, Virginia, 22740, United States, in accordance with RFO 6.103-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1).

The Department of Veterans Affairs (VA) Library Network Office (LNO), goals are to ensure uniform nationwide access to authoritative clinical decision support resources and to improve quality of care and patient safety through up-to-date, and relevant resource to ensure infection control information is made available to staff for patient care.

The NAICS code for this procurement is 519290 – Web Seach Portals and All Other Information Services, and the Small Business Administration Size Standard is 1000 employees.  

This notice of intent is not a request for competitive quotes.  No solicitation document is available, and telephone requests will not be accepted.  However, any responsible source who believes it is capable of meeting the requirements may submit a capability statement and a rough order of magnitude (ROM) or quote, which shall be considered by the agency, only if received by the closing date and time of this notice.  A determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.  

Interested persons are encouraged to furnish information by email only with “Notice of Intent – Sanford Guide Web Edition Subscription” in the subject line and responses are due on or before September 16, 2026, at 1:00 p.m. Eastern Time to this procurement’s Contracting Officer, Kymberly Morgan at Kymberly.Morgan@va.gov.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Any response to this notice shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. The capability documentation should include, at a minimum, the following information with their response:

Company Name and Address: Point of Contact (POC) Name: Email Address: Phone Number: DUNS Number: UEI Number:

Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) 

[ ] yes [ ] no - HUBZone 

[ ] yes [ ] no - Small Business 8(a) 

[ ] yes [ ] no - Small Disadvantaged Business (SDB) 

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran Owned Small Business (VOSB)

[ ] yes [ ] no - Large Business 

[ ] yes [ ] no - Other (please specify) 

Please answer the following questions:

Are you an authorized reseller of Antimicrobial Therapy Inc.? If yes, you must provide documentation supporting your authorization such as a notice from Ovid Technologies, Inc. stating your company is an authorized reseller. Can you provide access to Sanford Guide Web Edition Subscription (see attached SOW for details)? Can you provide a quote or rough order of magnitude for Sanford Guide Web Edition Subscription?

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information to confirm the company’s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Contracting Office Address: Department of Veterans Affairs Regional Procurement Office – Central

Supplies and Services Division – Team 2

1639 Medical Center Pkwy., Suite 204

Murfreesboro, TN 37219

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