SAM #W91248-26-R-0040

Barracks Maintenance and Facility Management Prototype for Fort Campbell

This opportunity seeks innovative prototype solutions for modernizing maintenance and facility management across 58 unaccompanied housing (barracks) at Fort Campbell, Kentucky. - Government Buyer: - Department of War (DoW), Mission & Installation Contracting Command (MICC), Fort Campbell, KY - Directorate of Public Works (DPW), U.S. Army Fort Campbell - OEMs and Vendors: - No specific OEMs or vendors are named; integration with Army platforms (ArMA, GFEBS, IBM Maximo) is required - Products/Services Requested: - Design, integration, and execution of a modernized facility management solution - Deployment of an Enterprise Asset Management (EAM) software platform - Physical maintenance services for HVAC, electrical, plumbing, mold remediation, locks/access, pest control, and appliances - QR-code-enabled request intake and automated work order routing - Decentralized logistics solutions (e.g., smart lockers) - Dual-track maintenance: physical inspections for legacy systems and sensor-based monitoring for modern equipment - Integration with Army enterprise systems (ArMA, GFEBS, IBM Maximo) - Compliance with DoW Impact Level 4 or 5 security controls and Authority to Operate (ATO) - Unique/Notable Requirements: - Prototype project under Other Transaction Authority (OTA) eligibility (10 U.S.C. § 4022) - Annual budget cap of $5M, covering labor, materials, and technology - Focus on reducing Time-to-Resolution, improving first-time fix rates, and enhancing customer experience - Potential for follow-on production or sustainment agreements - Multi-year period of performance: one baseline year plus up to four option years (total up to five years) - Recurring, urgent, and emergency maintenance needs across multiple facility types - Security and compliance requirements for technology integration - Product Line Items: - Smoke detectors, thermostats, air conditioning units, plumbing fixtures, electrical lighting, locks/access hardware, pest control services, mold remediation, appliance repair, HVAC components - Service Line Items: - Facility maintenance and modernization prototype execution - Technology integration for facility management - Barracks maintenance prototype solution (EAM platform, physical maintenance, logistics, and proactive strategies)

Description

1. INTRODUCTION & SYNOPSIS

This announcement is a formal Request for Prototype Proposal (RPP) issued by the Mission & Installation Contracting Command (MICC) – Fort Campbell on behalf of the Directorate of Public Works (DPW) at Fort Campbell, Kentucky. The Government is seeking competitive prototype proposals to design, integrate, and execute a modernized facility management solution across 58 unaccompanied housing (barracks) facilities. The prototype will integrate an advanced, secure Enterprise Asset Management (EAM) software platform with cross-trained physical maintenance execution to streamline work order triage, optimize Between Occupancy Maintenance (BOM), and execute proactive Preventative Maintenance Orders (PMO).

Authority: 10 U.S.C. § 4022, Other Transaction Authority (OTA) for Prototype Projects.

Agreement Type: The Government intends to award a single Other Transaction (OT) agreement.

Follow-on Production / Sustainment: Offerors are advised that in accordance with 10 U.S.C. § 4022(f), successful completion of this prototype project may result in the award of a non-competitive, follow-on production/sustainment agreement or contract without further competition.

2. BACKGROUND

Fort Campbell DPW is responsible for maintaining unaccompanied housing infrastructure that directly impacts Soldier readiness and Quality of Life (QoL). The current operating model relies heavily on manual administrative workflows, disparate tracking mechanisms, and reactive maintenance practices, leading to extended vacancy timelines during unit rotations, misdiagnosed service dispatches, and increased facility wear.

This prototype project seeks to validate a modernized operational model that combines commercial best practices with enterprise Army platforms (including integration with ArMA, GFEBS, and the forthcoming enterprise IBM Maximo migration). Key modernization elements include QR-code-enabled request intake, automated work order routing, decentralized parts staging solutions (e.g., smart lockers), and dual-track maintenance (physical inspections for legacy systems and sensor-based monitoring for modern equipment).

3. ELIGIBILITY

This RPP is open to all responsible business entities. In accordance with 10 U.S.C. § 4022(d)(1), an award may only be made if at least one of the following conditions is met:

At least one nontraditional defense contractor or small business participates to a significant extent in the prototype project; OR

All significant participants in the transaction other than the Federal Government are small businesses or nontraditional defense contractors; OR

At least one-third (1/3) of the total cost of the prototype project is to be paid out of funds provided by sources other than the Federal Government (cost share); OR

The Senior Procurement Executive provides written approval for exceptional circumstances.

4. PROPOSAL SUBMISSION & KEY DATES

Proposal Instructions: Interested Offerors shall submit a comprehensive proposal package consisting of:

Technical Approach (addressing EAM integration, physical maintenance, and predictive monitoring)

Integrated Logistics & Sustainability Plan (addressing supply chain, SOPs, and knowledge transfer)

Management, Programmatic, & Lifecycle Approach (Integrated Master Schedule, risk management, and scaling)

Cost / Price Proposal

Performance Work Statement (PWS) (directly derived from Attachment 001, Statement of Objectives)

Key Dates:

Questions Due Date: Sep 16, 2026, at 11:00 AM Central Time (CT)

Site Visit Date: Sep 17, 2026, at 10:00 AM CT

Proposal Due Date: Sep 25, 2026, at 11:00 AM Central Time (CT)

Submission Instructions:

Method: All questions and proposals must be submitted electronically via email.

Email Address: evan.m.rea.civ@army.mil

5. GOVERNMENT POINTS OF CONTACT (POCs)

Agreements Officer (AO): Eric C. Boston (eric.c.boston.civ@army.mil)

Agreements Specialist / Contract Specialist: Evan M. Rea (evan.m.rea.civ@army.mil)

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