SAM #36C24W26Q0281

Sole Source Services and Equipment for Philips Patient Monitoring Systems at Oklahoma City VA Medical Center

This notice details a sole source procurement by the Department of Veterans Affairs, Regional Procurement Office West (RPOW), for services and equipment related to Philips Physiological Patient Monitoring Systems at the Oklahoma City VA Medical Center. - Contract will be awarded to AvMedical, LLC, a Service Disabled Veteran Owned Small Business (SDVOSB) - Scope includes: - Assembly, testing, installation, integration, warranty, and maintenance of Philips patient monitoring systems - Hardware, software, and network infrastructure compatible with Philips wireless, smart-hopping network - Rechargeable Lithium-Ion batteries and chargers for Transport monitors (4 chargers and 24 batteries total) - Rack rail for equipment mounting - On-site services: project management, weekly progress reports, verification/validation testing, end user training - Services are for the new OR/SICU space at Oklahoma City VA Medical Center, ensuring compatibility with existing Philips systems - Interested parties may submit technical data to demonstrate capability, but contract is intended as sole source - Period of performance includes project phases through completion of new OR/SICU space, expected by January 2027 - Philips is the OEM; AvMedical, LLC is the designated vendor - No specific part numbers for main systems, but battery/charger quantities are specified - Contract value likely in the low to mid six figures, based on scope and equipment

Product Line Items: - Philips patient monitoring systems (hardware, software, network infrastructure) - Rechargeable Lithium-Ion batteries and chargers for Transport monitors (4 chargers, 24 batteries) - Global Gen GF-series Gen2 rack rail

Service Line Items: - On-site assembly, testing, installation, integration, warranty, and maintenance - Contractor Project Management Plan (CPMP) development and maintenance - Weekly progress and installation reports - Verification and validation testing - End user training

OEM: - Philips

Vendor: - AvMedical, LLC

Potential Competitors: - GE Healthcare, Mindray, Nihon Kohden, Dräger

Period of Performance: - Project phases through completion of new OR/SICU space, expected by January 2027

Estimated Contract Value: - $100,000 to $350,000

Description

The Department of Veterans Affairs, Regional Procurement Office West (RPOW), intends to award a Firm Fixed Price, Sole Source contract under the authority of RFO 6.103-5 to AvMedical, LLC, 727 Kathleen Dr., Pulaski, TN 38478 for the procurement of the services required to assemble, test, install, integrate, warranty and/or maintain the Philips Physiological Patient Monitoring Systems at VA Medical Center located in Oklahoma City, OK, Oklahoma City Veterans Affairs Health Care System (OKC VA HCS).

The anticipated award date is September 18, 2026.

This notice is not a request for competitive quotes; however, all responsible sources and interested parties may identify their interest and capability to meet the requirement by submitting technical data for this requirement data within 8 calendar days of this notice posting (no later than Sept 18, 2026, by 10:00 AM PST, to Ian Putnam, via email at ian.putnam@va.gov which shall be considered by the agency. Please note that telephone calls will not be answered for this notice.

See attached document: Service JNA Sole Source SDVOSB Redacted.

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