SAM #36C25026Q1017

VA Solicitation for Air Compressor, Desiccant Unit, and Moisture Separator for Indianapolis Medical Center

This opportunity from the Department of Veterans Affairs, Network Contracting Office 10, seeks commercial equipment for the Indianapolis VA Medical Center. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 10, Richard L. Roudebush VA Medical Center - OEMs and Vendors: - Hankison (specified for desiccant unit equivalency) - IDC (referenced for oil/water separator equivalency) - Products Requested: - Variable speed rotary screw air compressor - 25 HP motor, 460/3/60 voltage, air cooled, base mount, Q-Control Touch Controller, gear drive, low sound enclosure, 120-gallon horizontal air receiver, rated at 117.6 CFM @ 125 psig - Heatless desiccant unit (equivalent to Hankison HH 165 series) - 120 voltage, advanced filtration package F3 with 3 valve by-pass, dual pre-filters, single after filter - IDC 350 DC MINI PAK oil/water separator - Mechanical moisture separator, rated at 175 CFM @ 232 psig - Factory start-up service for installed equipment - Unique Requirements: - All items must be new, covered by manufacturer’s warranty, and provided by an OEM-authorized dealer, distributor, or reseller - No remanufactured, used, or gray market items permitted - Compliance with OEM terms and conditions is mandatory - Notable Details: - Desiccant unit must meet Hankison HH 165 series specifications - Small business set-aside under NAICS code 333912 - Delivery is FOB destination to Indianapolis VA Medical Center

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation RFQ- 36C25026Q1017 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026‑01, effective 03/13/2026.

This solicitation is requirement is set aside for small busness. The North American Industry Classification System (NAICS) number is 333912.

All interested companies shall provide quotations for the requirements listed below. Materials and parts will be delivered to: Richard L. Roudebush VA Medical Center, 1481 W. 10th St., Indianapolis, IN 46202, FOB destination.

Requirements:

LI N

Description

Qty .

1 AIR COMPRESSOR – Variable speed rotary screw

A. 460/3/60 Voltage

B. Air cooled

C. Base mount

D. Motor, 25 HP, 460 VAC, 3 phase

E. Misc. equipment(gauges, etc)

F. Air delivery shall be rated at 117.6 CFM@125 psig

G. Q-Control Touch Controller

H. Gear Drive

I. Low sound enclosure

J. 120-gallon horizontal air receiver 1

2 HEATLESS DESICCANT(Equivalent to Hankison HH 165 series)

A. 120 Voltage

B. Advanced filtration package F3 W/3 VALVE BY-PASS

C. Dual pre-filters and single after filter 1

3 MOISTURE SEPERATOR(Equivalent to)

IDC 350 DC MINI PAK OIL/WATER SEPARATOR

A. Mechanical moisture separator

B. 175 CFM@232 psig 1

4 FACTORY START UP 1

5 FOB INDIANAPOLIS VAMC 1

Contact: Joseph Cogswell, Contracting Specialist, via email at joseph.cogswell@va.gov.. No telephone inquiries will be accepted. Only written inquiries received directly for the offeror are acceptable. All quotes must be received by 9/17/2026 by 4:00pm EST to Joseph Cogswell (joseph.cogswell@va.gov).

Offerors must comply with all instructions contained in provision 52.212-1, Instructions to OfferorsCommercial Products (SEP 2023) (DEVIATION OCT 2025), applying to this acquisition. An award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

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The following must be completed to be considered for award: - Quote with the following information o The solicitation number; o The name, address, telephone number of the Offeror; o The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; o A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; - FAR 52.225-2 – Buy American Certificate (attached) - Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov. - To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.” OR “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.

Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured/used or "gray market" items (852.212-71 Gray Market and Counterfeit Items (FEB 2023)). All items must be covered by the manufacturer's warranty

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