SAM #36C24C26Q0035

VA Procurement of 122 Ovid Technologies Web-Based eBooks for Clinical Decision Support

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Library Network Office is procuring 122 commercial off-the-shelf, web-based eBooks from Ovid Technologies, Inc. for nationwide access across the VA healthcare system. - Government Buyer: - Department of Veterans Affairs (VA) - Veterans Health Administration (VHA) - Library Network Office - OEM and Vendor: - Ovid Technologies, Inc. (sole OEM and vendor) - Products Requested: - 122 web-based eBooks - 81 updated editions of titles already in the VA collection - 41 new eBook titles - Each eBook is listed with title, edition, and part number (see product line items) - Examples include "Aunt Minnie's Atlas and Imaging-Specific Diagnosis" (5th Edition, 2023, part number 9781975181970), "ACLS Review Made Incredibly Easy!" (4th Edition, 2023, part number 9781975218409), and "Bethesda Handbook of Clinical Hematology" (5th Edition, 2024, part number 9781975211837) - Notable Requirements: - Sole source procurement: Only Ovid Technologies, Inc. or authorized resellers able to provide all 122 eBooks will be considered - One-time purchase with perpetual access (no annual subscription) - Intended to support clinical decision-making and improve patient care quality - Uniform nationwide access for VA healthcare providers - NAICS code: 519290 - All requested eBooks are detailed with part numbers and editions in the attached Statement of Work (SOW)

Description

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA), Regional Procurement Office Central (RPOC), Supplies and Services Division (S&SD), intends to enter into a sole source procurement for the purchase of 122 commercial off-the-shelf, web-based eBooks from Ovid Technologies, Inc., consisting of  81 updated editions of titles currently held in the VHA eBook collection and 41 new eBooks with Ovid Technologies, Inc., 28 Liberty ST, 44TH FL, New York, New York 10005, United State, in accordance with RFO 6.103-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1).

The Department of Veterans Affairs (VA) Library Network Office (LNO), goals are to ensure uniform nationwide access to authoritative clinical decision support resources and to improve quality of care and patient safety through evidence based nursing and clinical guidance.

The NAICS code for this procurement is 519290 – Web Seach Portals and All Other Information Services, and the Small Business Administration Size Standard is 1000 employees.  

This notice of intent is not a request for competitive quotes.  No solicitation document is available, and telephone requests will not be accepted.  However, any responsible source who believes it is capable of meeting the requirements may submit a capability statement and a rough order of magnitude (ROM) or quote, which shall be considered by the agency, only if received by the closing date and time of this notice.  A determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.  

Interested persons are encouraged to furnish information by email only with “Notice of Intent – Ovid eBooks” in the subject line and responses are due on or before September 16, 2026, at 1:00 p.m. Eastern Time to this procurement’s Contracting Officer, Kymberly Morgan at Kymberly.Morgan@va.gov.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Any response to this notice shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. The capability documentation should include, at a minimum, the following information with their response:

Company Name and Address: Point of Contact (POC) Name: Email Address: Phone Number: DUNS Number: UEI Number:

Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) 

[ ] yes [ ] no - HUBZone 

[ ] yes [ ] no - Small Business 8(a) 

[ ] yes [ ] no - Small Disadvantaged Business (SDB) 

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran Owned Small Business (VOSB)

[ ] yes [ ] no - Large Business 

[ ] yes [ ] no - Other (please specify) 

Please answer the following questions:

Are you an authorized reseller of Ovid Technologies, Inc.? If yes, you must provide documentation supporting your authorization such as a notice from Ovid Technologies, Inc. stating your company is an authorized reseller. Can you provide all 122 requested eBooks (see attached SOW for list)? Can you provide a quote or rough order of magnitude for all 122 eBooks?

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information to confirm the company’s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Contracting Office Address:

Department of Veterans Affairs Regional Procurement Office – Central

Supplies and Services Division – Team 2

1639 Medical Center Pkwy., Suite 204

Murfreesboro, TN 37219

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