SAM #1240BE26Q0091

HVAC System Repair for USDA Forest Service Southern Research Station North Building

This opportunity involves HVAC system repairs for the USDA Forest Service Southern Research Station North Building in Athens, Georgia. - Government Buyer: - USDA Forest Service, CSA Northwest 3 - Southern Research Station, Athens, Georgia - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Repair and replacement of HVAC system components - Actuators and fan motors for room fan coil units (FCU) - Repairs to air handling units (AHU) and related components - Building is a 27,934 sq. ft. two-story structure used for office, laboratory, and storage - Work must be performed while the building remains occupied - Unique/Notable Requirements: - Total small business set-aside under NAICS code 238220 - No hazardous materials expected during the project - Submission requirements include completed Schedule of Items, written response to evaluation factors, Buy American Certificate, and signed SF-1449 form - Specific items and quantities are detailed in attachments (not provided) - Technical details are accessible for business readers: focus is on HVAC component replacement and repair, with no hazardous materials or named OEMs.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number:  1240BE26Q0091 is issued as a Request for Quotation (RFQ)

Project: USFS, Southern Research Station, North Building HVAC Repair

This acquisition  is a Total Small Business Set-Aside. The applicable North American Industry Classification Standard Code is 238220  The small business size standard is $19 million in average annual receipts. All responsible sources may submit a quotation which will be considered by the agency. 

Award Type: It is anticipated that a Firm Fixed Price Purchase Order will be awarded as a result of this synopsis/solicitation. The Government intends to make one award from this solicitation.  Therefore, to be considered responsive, contractors must submit pricing for all items.

Statement of Requirement:  The North Building (16-0001-ATH) is a 27,934 square-foot building, constructed in 1968. The building is a two-story concrete and brick structure and is primarily used as office space, with some supporting research laboratory and storage space. The building will be occupied during the execution of this work. 

An inspection of the HVAC system identified multiple system components that require replacement. The majority of these components are actuators and fan motors on room fan coil units (FCU). The remaining items are issues related to air handling units (AHU) and components. No potentially hazardous materials are expected to be encountered during the execution of this project. See Attachment 3 – Statement of Work for further information.

Location: USFS, Southern Research Station, 320 East Green St, Athens, GA 30602

Site Visit: The quoter is advised to visit the worksite to determine site conditions prior to submitting a quote.  The quoter is responsible for determining the amount of work.

To arrange site visit, contact: Ed Vaughan, phone 706-424-4131, email: edwin.w.vaughan@usda.gov

Estimated Start Work Date: October 6, 2026

Period of Performance: Date of Award through March 19, 2027

Submission of Quotes

To respond to this quote, email the following documents:

1) Attachment 2 – Schedule of Items – filled in and signed

2)Your written response to the Evaluation Factors. Adobe Acrobat or Word documents accepted. Failure to respond to evaluation factors will result in exclusion from the evaluation.

3) Attachment 5 – Buy American Certificate

4) Attachment 6 SF-1449: Sign Blocks 17a and 30 a, b, and c

Submit you Quote Package to email: paula.winningham@usda.gov no later than due date and time, September 23, 2026, 2pm PST.

Questions shall be submitted via email to: paula.winningham@usda.gov are due no later than three days prior to quote due date and time. This will ensure enough time to respond before the solicitation period ends.  Please include the solicitation name and number as the subject line of the email.

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