SAM #19RS5026Q0014

Maintenance and Inspection Services for Caterpillar and Olympian Diesel Standby Generators at U.S. Embassy Moscow

The U.S. Embassy Moscow, under the Department of State, is seeking a contractor for planned maintenance and inspection services for low voltage diesel standby generators. - Government Buyer: - U.S. Department of State, U.S. Embassy Moscow, GSO Contracting Office - OEMs and Vendors: - Caterpillar (Caterpillar 3512B Series) - Olympian (Olympian GEP 150 Series) - Products/Services Requested: - Semi-annual and annual maintenance for 3 Caterpillar 3512B Series generators - Semi-annual and annual maintenance for 1 Olympian GEP 150 Series generator - Semi-annual and annual maintenance for 2 ATS units - Emergency reactive call services (4 per year) with 24/7 support and 4-hour response time - Unique/Notable Requirements: - Contractor must comply with OEM recommendations and environmental regulations - Emergency support must be provided within 4 hours - Firm-fixed-price contract payable in Russian Rubles - Base year plus two one-year options (up to three years total) - Services include labor, materials, and equipment for generator systems

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19RS5026Q0014

The Embassy of the United States of America in Moscow is soliciting quotations for a qualified contractor to provide Low voltage diesel standby generators planned maintenance and inspection services.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

An organized site visit (highly recommended) has been scheduled for September 17, 2026, at 10:00 a.m. (Moscow time) at Square of Donetsk People's Republic, bld. 1, Moscow, Russia 121099, U.S. Embassy in Moscow.

Offerors interested to attend should e-mail a company name and its representative’s name, surname, date of birth, citizenship information to the following e-mail address: moscowgsoprocurement@state.gov, no later than September 15, at 16:00 p.m. Moscow time.

Quotations are due on or before 6-00 p.m. local Moscow time on September 25, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to MoscowGSOProcurement@state.gov. All quotes are to be addressed to the Contracting Officer and marked "Quotation 19RS5026Q0014 Enclosed".

Please make sure the submission is made in specific sizes and formats: MS-Word 2007/2010; MS-Excel 2007/2010; Adobe Acrobat (pdf); rar or zip formats. The file size must not exceed 30MB. If it is too large, submit via separate emails, each less than 30MB. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.

Please confirm receipt of the invitation and your intention to submit a quote.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (Page 4. Blocks 12, 17, 23, 24 & 30, where applicable)

2. Section 1, Pricing (Pages 6-7)

3. Additional information as required in Section 3 (Page 52)

4. Representations and Certifications, Section 5 (Page 57)  

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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