SAM #AB482902

Procurement of Temperature-Controlled Plate Storage Incubator and Installation for Brookhaven National Laboratory

Brookhaven National Laboratory (BNL), under the U.S. Department of Energy, is soliciting quotations for a temperature-controlled Plate Storage Incubator system and associated services to support automated protein crystallization imaging workflows. - Government Buyer: - U.S. Department of Energy (DOE) - Brookhaven National Laboratory (BNL) - Brookhaven Science Associates (BSA), LLC - NSLS-II Beamline for Macromolecular Crystallography (BEPSD) - OEMs and Vendors: - Art Robbins Instruments (referenced as the required compatible system for integration) - Products/Services Requested: - Plate Storage Incubator (Item# 610-9110-10) - Quantity: 1 - Features: 2 stackers, temperature control (4°C to 25°C), 120V or 230V power, built-in barcode reader, SBS-format plate compatibility, packaging, and 12-month warranty - Must be compatible with Art Robbins CrysCam UV imaging system - On-site comprehensive installation and training - Quantity: 1 - Includes: Shipping, installation, integration with CrysCam UV, extended testing, and staff training by qualified Art Robbins field engineers or authorized personnel - Unique/Notable Requirements: - All-inclusive pricing (freight, tariffs, packing, handling, delivery) - No recurring software fees - Minimum one-year warranty - Vendors must provide ECCN, HTS codes, country of origin, UEI, and published price lists if available - Special shipping instructions based on item weight - Firm fixed price purchase order - Full mechanical, electrical, and software integration with Art Robbins CrysCam UV required

Description

Hello

Please provide a quotation for the items listed below. The quote should include the applicable lead time. Please also extend any available discounts to offer Brookhaven Science Associates (BSA) your best possible pricing.

Kindly submit a quote by 10/2/2026. Late submissions will only be considered if determined to be in BSA's best interest

If applicable, please include the ECCN and HTS code for each item.

Important Pricing/Shipping Requirements:

If items are under 150lbs, they may ship internationally on our FedEx Account; please advise on the weight of the items If the above is not possible, pricing must be all-inclusive, incorporating freight, tariffs, packing, handling, and any other associated fees for delivery to Brookhaven National Laboratory (BNL). The resulting purchase order will not include separate line items for freight or additional charges; all costs must be included in the item price.

If items are over 150lbs AND all-inclusive pricing is not available for foreign products, BNL must be listed as the Importer of Record. In such cases, Incoterms shall be DAP, and BNL’s designated freight forwarder (to be provided) must be utilized.

~~ SEE ATTACHED DRAFT PO WITH QA CLAUSES~~

Items to Be Quoted:

Item# 610-9110-10

Plate Storage Incubator, 2 Stackers, 4-25C Temp Controlled, 120V or 230V w/ BCR-Quantity:1

On-Site Comprehensive Installation & Training For CCUV to Hotel Integration-Quantity:1

Please provide the following with your quotation:

Quotation/Pricing Country of Origin (Manufacture) Unique Entity Identifier (UEI) Published Price List (if available)

Basis of Award: Brookhaven Science Associates (BSA) intends to award to the responsive and responsible offeror whose quotation represents the lowest total evaluated price and meets all technical requirements specified herein.

Pricing Validity: Pricing shall remain valid for a minimum of sixty (60) days from the quotation due date.

Quotation Submission: Quotations will be opened privately. Quotations, including any withdrawals or modifications, received after the specified closing date may be considered late. Late submissions will only be considered if determined to be in BSA's best interest.

BNL anticipates awarding a Firm Fixed Price purchase order.

Any resulting purchase order will be subject to the attached terms and conditions.

We appreciate your prompt response and look forward to receiving your quotation.

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