SAM #N0038326RFB19

Repair and Overhaul of Sikorsky Gearbox Assembly for NAVSUP WSS Philadelphia

NAVSUP Weapon Systems Support (NAVSUP WSS) Philadelphia, under the Department of the Navy, is seeking specialized repair and overhaul services for a Sikorsky Gearbox Assembly. - Government Buyer: - NAVSUP WSS Philadelphia, Department of the Navy - OEM Highlight: - Sikorsky Aircraft Corporation (Stratford, CT) - Products/Services Requested: - Gearbox Assembly, AI - Part number: X0606-01095-044 - NSN: 1680-017013505 - Repair, overhaul, testing, inspection, and restoration to Ready For Issue (RFI) condition - Requirements: - Contractor must provide all facilities, labor, materials, parts, and test equipment - Repairs must follow the latest approved technical repair manuals and publications - Compliance with ISO 9001/SAE AS9100 quality standards - Use of SAE-AS22759 series wire instead of MIL-W-81381 - Maintain calibration system per ANSI/NCSL Z540.3 or ISO-10012-1 - Repairs performed at contractor's facility - Any changes to manuals, drawings, or specifications require government approval - Sole source procurement due to lack of sufficient data for competition - Government source approval required prior to award

Description

CONTACT INFORMATION 4 N732.80 N00383 771-229-3309 taylor.m.oconnor2.civ@us.navy.mil WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) 16 Invoice and receiving reports (combo type accepted) HQ0339 N00383 S0707A S0707A See Schedule 78286 See Schedule WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003) 6 365 days 45 days after date of last delivery This RFQ is for a repair purchase. The Small Business Administration representative at NAVSUP WSS has reviewed this requirement and determined that a set-aside recommendation was not applicable for this procurement. NAVSUP intends to award this within the T&Cs of BOA N00383-26-G-P401. This is a sole source requirement. The Government physically does not have in its possession sufficient, accurate, or legible data to contract purchase with other than the current source. These items require Government Source Approval prior to award. If you are not an approved source, you must submit, together with your proposal, the information detailed in the NAVSUP WSS Source Approval Brochure which can be obtained on the internet at https://www.navsup.navy.mil/navsup/ourteam/navsupwss/business_opps. Offers received which fail to provide all data required by the source approval brochure will not be considered for award under this solicitation. For information or questions regarding this notice, please contact taylor.m.oconnor2.civ@us.navy.mil. This contract/delivery order/purchase order/modification is issued by the Government when deposited in the mail, transmitted by facsimile or sent by any electronic commerce method, including email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to issue this contract/delivery order/purchase order/modification. All contractual documents (i.e., contracts, purchase orders, task orders, delivery orders and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein. 1. SCOPE 1.1 Articles to be furnished hereunder shall be repaired, tested and inspected in accordance with the terms and conditions specified in the Requirements Section of this document. 1.2 Unless expressly provided for elsewhere in this clause, equipment such as fixtures, jigs, dies, patterns, mylars, special tooling, test equipment, or any other manufacturing aid required for the manufacture and/or testing of the subject item(s) will not be provided by the Government or any other source and is the sole responsibility of the contractor. The foregoing applies notwithstanding any reference to such equipment or the furnishing thereof that may be contained in any drawing or referenced specification. 1.3 The use of MIL-W-81381 wire in any item to be delivered under this procurement is prohibited. The foregoing prohibition applies notwithstanding any reference to MIL-W-81381 wire that may be made in any of the drawings or specifications for this procurement. SAE-AS22759 series wire shall be used in lieu of MIL-W-81381 wire, in any place where MIL-W-81381 wire is cited in this procurement. Any questions concerning this requirement should be directed to the Procuring Contracting Officer. 1.4 If MIL-STD-454 is referenced in the drawings or in the specification, the contractor is expected to show compliance with IPC/EIAJ-STD-001C. Personnel performing tasks in accordance with IPC/EIAJ-STD-001C shall be trained and certified as required by IPC/EIAJ-STD-001C paragraph 5.1.4. 2. APPLICABLE DOCUMENTS - NOT APPLICABLE 3. REQUIREMENTS 3.1 1.0 GENERAL This Statement of Work (SOW) establishes the criteria for repair and testing/inspection of the subject item. It includes inspection, component repair and replacement, reassembly and testing procedures required to return units back into a serviceable condition. 3.2 2.0 DEFINITIONS CONTRACTOR: Is defined as the successful offeror awarded a contract, order or issued a project work order. The term "contract" encompasses a contract, an order, or a project work order. OVERHAUL: An overhauled part is one which has been disassembled, cleaned, inspected, repaired as necessary (by replacing or repairing all components which have been found to exceed limits established by the repair/overhaul manual), reassembled and tested in accordance with the approved repair/overhaul manual listed in this SOW and returned to a Ready for Issue (RFI) condition (Refer to contract schedule for items to be overhauled). REPAIR: A repaired part is one which has been restored to a Ready for Issue (RFI) condition (by replacing or repairing those components found to be defective, broken, damaged or inoperative during the initial evaluation and troubleshooting phase) and tested in accordance with the approved repair/overhaul manual listed in this SOW (Refer to contract schedule for items to be repaired). 3.3 3.0 SCOPE GENERAL: The items to be furnished hereunder shall be overhauled, upgraded, repaired, tested, inspected, and accepted in accordance with the terms and conditions specified in this contract. Unless expressly provided, Government Furnished Property, including equipment such as fixtures, jigs, dies, patterns, mylars, special tooling, special test equipment, or any other manufacturing aid required for the repair, manufacture, and/or testing of the subject item(s) will not be provided by the Government and shall be the responsibility of the contractor. The foregoing applies notwithstanding any reference to such equipment or the furnishing thereof that may be contained in any drawing, manual, or specification for the contract items. REPAIR UPGRADE REQUIREMENTS: The contractor shall provide the necessary facility, labor, materials, parts, and test and tooling equipment required to return the following items to a Ready For Issue (RFI) condition: GEARBOX ASSEMBLY, AI ;X0606-01095-044; P/N, ;1680-017013505; NSN, ;LATEST APPROVED TECHNICAL REPAIR MANUALS, INSTRUCTIONS, AND PUBLICATIONS.; Tech Publications RFI: Defined as the condition allowing the items to perform properly and reliably in an operational environment in a manner they were intended to operate. The contractor must perform all repairs/upgrades at the facility identified within this SOW. Repairs performed by the contractor or subcontractor shall be performed in accordance with the specified drawings and repair manual(s). 3.4 Changes to Manuals and Drawings Such changes require Procuring Contracting Officer (PCO) approval in accordance with the Configuration Management provisions of this Statement of Work or contract. Under no circumstances should the repair, test, and inspection extend beyond the requirements of this paragraph unless authorized by the Government QAR. Requests for approval of changes to a repair source or repair facility shall be submitted in writing to the PCO prior to making any such change. Any repairs performed using unapproved changes are done at the contractor's own risk. If the Government disapproves the requested change, the contractor shall replace any delivered items repaired using such unapproved manuals, drawings, specifications, or repair sources or facilities. The contractor is not entitled to any equitable adjustment to the contract price or terms based on the Government's disapproval. 3.4.2 References on Drawings and Specifications For repair and overhaul purposes only. All references to the "prime contractor" or the "actual manufacturer" appearing on the drawings and/or specifications or technical data furnished by the Government shall be read as the "Government Designated Agency". 3.4.3 Process Control Documentation The contractor shall prepare and maintain repair procedures, and test/inspection information/procedures which shall be made available to the Government for review and approval. The procedures shall include sequential diagrams of processes, as well as the performance specifications to perform the testing/inspection procedures. Those processes shall be frozen after approval of the inspection/test. 3.4.4 Beyond Economical Repair (BER) An item is BER if the cost of the repair exceeds 75% of the current replacement price at the time of award. This replacement price is for BER determinations only and may not be used or relied on by the offeror in the pricing of the repairs required by this contract. Items determined BER are not included in the contract price. The contractor shall obtain written concurrence from DCMA for all units determined to be BER. All such determinations, including the basis for the determination, the repair required, the proposed price to repair, and the DCMA written concurrence shall be provided to the PCO, with a copy to the inventory manager. After receipt of the documentation, the PCO shall provide disposition instructions or contractual authority for repair. The contractor shall not proceed with repair until notified by the PCO. 3.4.5 Missing on Induction (MOI) A Weapons Repairable Assembly (WRA) is subject to MOI if the item received for repair is missing one or more Shop Replaceable Assemblies (SRAs). The contractor shall notify DCMA immediately when an item is received with MOI SRAs and shall obtain written verification from DCMA. The contractor shall provide all such determinations, including identification of missing SRAs, and the DCMA verification, to the Inventory Manager with a copy to the PCO and ACO prior to induction and/or repair. The contractor shall not proceed with repair until instructions are provided. 3.4.6 Replacing Failed or Missing Shop Replaceable Assembly (SRA) When the contractor believes one or more SRAs are either BER, BR, or MOI, they shall obtain verification from DCMA and advice from the Inventory Manager on replacement options, including shipping in place from existing spares or repair contracts, MILSTRIP, or other directions. 3.4.9 Over and Above Repair (OAR) Items requiring OAR are those that need repair beyond normal scope, not included in the contract pricing. The contractor shall obtain written concurrence from DCMA before proceeding with OAR repairs. All such determinations shall be provided to the PCO for approval before undertaking repair. 3.5 4.0 PARTS AND MATERIALS 3.5.1 General The contractor is responsible for supplying all parts and materials unless specifically identified as Government Furnished Material (GFM). All parts and materials shall comply with the latest approved drawings and specifications and be new unless approved otherwise. Approval to use other than new material requires written approval from the PCO. Cannibalization must also be approved by the PCO. 3.5.2 Access to Drawings and Specifications The contractor shall have access to updated drawings and specifications for parts and materials for the duration of the contract. Changes require Government approval. The contractor may approve changes if they are the Design Control Agent (DCA). Repairs using unapproved changes are at the contractor's risk, and the contractor shall replace any such items if disapproved. 3.5.3 Purchased Material Control and Parts Control The contractor shall establish and maintain control over purchased parts and materials to ensure compliance with contract requirements. 3.5.4 Receiving Inspection of Purchased Parts and Material Purchased items shall be inspected upon receipt to ensure conformance. Evidence of inspections shall be maintained and include dimensional data, material, finish, process, certifications, and readings. 3.5.5 PART CANNIBALIZATION Part cannibalization is not authorized unless specifically approved by NAVSUP WSS and the BDE. 3.6 SOURCE AND LOCATION OF REPAIR SOURCE The contractor shall specify the name and location of the source/division performing the work. For example: GEARBOX ASSEMBLY, AI SIKORSKY AIRCRAFT CORPORATION Company Name 6900 MAIN ST, STRATFORD, CT. 06614-1378 Address (78286) Cage Code Inspection will be accomplished on the contractor's equipment. 5. CONTRACTOR QUALITY REQUIREMENTS 3.7.1 Quality Program The contractor shall establish, implement, document, and maintain a quality system conforming to ISO 9001/SAE AS9100. The system shall detect, correct, and prevent quality issues promptly. 3.7.2 Calibration System Requirements The contractor shall maintain a calibration system meeting ANSI/NCSL Z540.3, ISO-10012-1, or equivalent standards acceptable to the Government. 6. CONFIGURATION MANAGEMENT (CM) 3.8.1 The contractor shall maintain a configuration management plan in accordance with NAVSUP WSS clause NAVICPIA18. 7. MARKINGS 3.9.1 Markings shall be as indicated in the contract when applicable. 8. STORAGE 3.10.1 The contractor shall provide a proper enclosed warehouse environment for both material items awaiting repair and assets that have been repaired and are awaiting shipment to prevent damage during storage. Additional Links: See Solicitation N0038326RFB19

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