SAM #POLARSTAR_PUMPPARTS_14501PR260000174

US Coast Guard Base Seattle requests Buffalo Pumps spare parts for CGC Polar Star

The U.S. Coast Guard Base Seattle is seeking critical spare parts for Buffalo Pumps ancillary seawater cooling pumps (models AA6CCRE and 709CCRE) to support the CGC Polar Star. - Government Buyer: - U.S. Coast Guard, USCG Base Seattle - OEM Highlight: - Buffalo Pumps is the specified Original Equipment Manufacturer (OEM) for all requested parts - Products Requested: - Impellers (part numbers: CC10677-2-267, CC10677-2-268, 14785--5--252; quantities: 2, 2, 1) - Shaft sleeves (part numbers: 15182-17-39, 15137-13-39; quantities: 4, 1) - Mechanical seals (part numbers: 231-31-1635, 231-31-1850; quantities: 4, 1) - Gaskets (part numbers: 231-11-012, 231-11-018, 231-11-011; quantities: 4, 5, 1) - Wearing rings and covers (part numbers: 204-29-168, 204-29-165, 14259-6-27; quantities: 4, 4, 1) - Unique Requirements: - All parts must be compatible with Buffalo Pumps models AA6CCRE and 709CCRE - Offerors must provide OEM part numbers, datasheets, or OEM certification to prove compatibility - Compliance with the Buy American Act is required; non-domestic components must be identified with country-of-origin and technical details - Delivery must be completed before the ship's Antarctic deployment, no later than November 1, 2026 - Delivery Location: - USCGC Polar Star, Seattle, WA - Contract Type: - Firm fixed-price

Description

The United States Coast Guard Cutter Polar Star is issuing this combined synopsis and solicitation for the procurement of parts listed in the attached Statement of Work (SOW). This requirement will result in a firm fixed-price contract.

Scope of Work:

The contractor shall supply the exact parts and quantities listed in the attached SOW.

All parts must meet the specifications outlined in the attached SOW and/or other applicable documents.

Model and motor numbers are provided in the SOW to ensure compatibility.

 Offerors shall ensure to provide sufficient documentation (e.g., OEM part numbers, datasheets, or OEM certification) to demonstrate that the items offered are compatible with CGC POLAR STAR’s installed pumps as outlined in attached SOW.

Currently, the Government has not determined that any of the items in this requirement are non‑available.  Offerors shall identify any components that are not domestic end products and provide the associated country‑of‑origin and technical information as part of their quote. The Government will evaluate any requested exception in accordance with FAR Part 25 and make any determination during the evaluation of offers.  Offerors remain responsible for ensuring their proposed supplies comply with the Buy American Act and any other applicable domestic preference requirements unless and until an exception is determined to apply.

Offerors shall provide current, verifiable OEM lead time information with their quotes if the standard lead time extends beyond the required delivery date.

Contract Type:

This requirement will result in a firm fixed-price contract.

Set-Aside Status:

This procurement is not a small business set-aside.

Place of Performance/Delivery Location:

The parts shall be delivered to:

USCGC Polar Star

1519 Alaskan Way S

Seattle, WA 98134

Delivery must be completed no later than 01 November 2026 to ensure arrival before ship’s patrol period.

Submission Deadline:

Offerors are advised to carefully review all solicitation documents and adhere to the submission instructions provided. Proposals must be submitted no later than 1200 Pacific Time on 10 October 2026. Submit all offers to Dylan Eldridge (DYLAN.J.ELDRIDGE@USCG.MIL) and CC Ofelia Condulle (OFELIA.B.CONDULLE@USCG.MIL). For technical questions, please contact Charles.T.Leventhal@uscg.mil

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