SAM # FA930126Q0028

HVAC and Industrial Water Treatment Services Solicitation at Edwards AFB

This opportunity is for HVAC and Industrial Water Treatment services at Edwards Air Force Base, California, managed by the Air Force Test Center (AFTC) and the 412th Civil Engineer Group. - Government Buyer: - U.S. Air Force, Air Force Test Center (AFTC), 412th Civil Engineer Group, Edwards Air Force Base - Scope of Work: - Operation, repair, and maintenance of chemical industrial water treatment systems for cooling towers, boilers, chillers, and closed-loop HVAC systems - Preventive maintenance and inspection programs, including annual and monthly bacterial culture analyses - Emergency response within 1 hour for urgent repairs - Over and Above (O&A) repairs requiring prior government approval - Preparation and submission of monthly and quarterly reports detailing system conditions, chemical usage, and recommendations - Service Line Items: - Water Treatment and PMI Services (12-month periods) - Emergency Service Calls (32 service hours) - Service Call Trip Charges (4 calls) - Over and Above Repairs (up to 15,000 units) - Unique Requirements: - Contractor must provide all personnel, transportation, tools, equipment, and supplies - Compliance with environmental, safety, and quality control standards - Emergency response within 1 hour - Detailed reporting and preventive maintenance schedules - Repairs must follow manufacturer specifications - OEMs and Vendors: - No specific OEMs or manufacturers are named in the solicitation - Contract Details: - Firm Fixed-Price Definitive Contract - HUBZone small business set-aside - NAICS 221310 with $41,000,000 size standard - Subject to Davis Bacon Act wage determinations - Period of Performance: - Initial award period with annual options, spanning from contract start through March 2032 - Estimated Contract Value: - Based on scope and duration, estimated between $1,000,000 and $5,000,000 - Potential Competitors: - Companies specializing in HVAC and industrial water treatment services, such as Nalco Water, ChemTreat, and Veolia Water Technologies - Competing Products: - Industrial water treatment solutions for HVAC systems, including chemical treatment programs, monitoring systems, and maintenance services

Description

Amendment 1: This Amendment 1 is updated  to reflect a contract type change of Firm-Fixed Definitive Contract. Update NAICS Size Standard to reflect current size of $41,000,000.00. Update typo to clarify HUBZone requirement. All changes are reflected below with bolded font. 

This is a combined synopsis/solicitation for commercial services in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.202(b)(1), as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate solicitation will not be issued.

Solicitation number FA930126Q0028 is issued as a Request for Quotation (RFQ) to offerors. Please review all solicitation documentation for complete instructions and requirement information. Interested parties who believe they can meet the requirements for the services described in this solicitation are invited to submit a completed quote. Vendors are required to submit with their response enough information for the Government to evaluate the minimum requirements detailed in the solicitation. Any information provided in response to this solicitation is strictly voluntary; the Government will not pay for information submitted in response to this solicitation. Offerors are to reference the Solicitation Number FA930126Q0028 on all documents that they submit to the Government.  Award will be made using the criteria in RFO 52.212-2 and its Addendum (Attachment 5). Offerors who submit quotes which are missing data or information which is requested herein will be deemed unresponsive and will not be considered for award. Please ensure your company completely provides all information requested herein.

DESCRIPTION OF SERVICES

The Contractor shall provide personnel, transportation, tools, equipment and supplies to operate, repair and maintain a complete chemical Industrial Water Treatment (IWT) system for designated cooling towers, boilers, thermal ice storage systems, heating & cooling closed loop water-based Heating Ventilation and Air Conditioning (HVAC) systems located at Edwards AFB.

CONTRACT TYPE

The anticipated contract type is Firm Fixed-Price Definitive Contract. It is anticipated that one award will be issued.

PERIOD OF PERFORMANCE

01 October 2026 - 30 September 2027

NOTICE TO OFFEROR(S)/SUPPLIER(S)

Funds are not presently available for this effort. No order will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Defense Priorities and Allocation System (DPAS): N/A

This acquisition is set-aside to eligible HUBZone small businesses under NAICS 221310, Water Supply and Irrigation Systems with a size standard of $41,000,000.00. Quotes received from offerors not represented as an HUBZone small business will be rejected.

Applicable RFO and R-DFARS provisions and clauses are posted within the with the Solicitation Model Agreement. RFO clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and any addenda to the clause.   INTERESTED CONTRACTORS CAN ACCESS THE CLAUSES BY INTERNET URL: https://www.acquisition.gov.  TO REGISTER WITH SYSTEM FOR AWARD MANAGEMENT (SAM), GO TO URL: https://www.sam.gov/.

APPLICABLE LABOR LAWS

This solicitation is subject to the Construction Wage Requirements RFO 52.222-6 and the current wage determination, Davis Bacon Act WD # 2015-5603, Revised on 05/13/2026. The most updated wage determination can be found at https://sam.gov/wage-determinations.

SITE VISIT

A site visit will take place on 16  September 2026, TBD PST. Interested parties will be notified.

The following information must be submitted to both joshua.vasquez.5@us.af.miL and jewels.mesa@us.af.mil by 7:30am PST on 11 September 2026 to be eligible to attend. This information is required for each participant, and a max of two (2) people per Offeror is allowed.

Full Name: DOB: DL# / State of Issuance: Last 4 SSN: Country of Birth: Citizenship Status: Examples (U.S. Citizen, Permanent Resident Card (Green Card), U.S. Work Visa (EAD), Visitor/Tourist Visa, School/Student Visa, None) Current registration and insurance for any vehicle and a REAL ID.

The Visitor Control Center has advised that if members do not have a Real ID by Wednesday (7 May 25), then they will need to bring a combination of either their Passport + Driver’s License or Birth Certificate (original copy) + Driver’s License + SSN Card in order to receive access to the base.

OFFER DUE DATE AND TIME

Submissions are to be addressed to Air Force Test Center (AFTC), Directorate of Contracting – AFTC/PZIOB, 5 South Wolfe Avenue Building 2800, Edwards AFB, CA 93524, and are to be sent via email only to both the Contract Specialist (SSgt. Jewels Mesa at jewels.mesa@us.af.mil), and the Contracting Officer (Mr. Joshua Vasquez, at joshua.vasquez.5@us.af.mil).

QUESTIONS DUE DATE AND TIME

Questions are due no later than 22 September 2026 at 12:00pm PST. The Government will post an amendment to this combined synopsis/solicitation as soon as possible after the due date for questions, in that amendment will be all questions and the governments answers to those questions. Quote Submissions are due no later than 28 September 2026 at 4:00 p.m. PST. No hand delivered or mailed proposals will be accepted, only emailed responses will be considered or evaluated and are to be sent to both the Contracting Officer and Contract Specialist identified previously.

[END OF AMENDMENT 0001 NOTICE]

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