Alaska Online Public Notices #1127027 B

Meeting Space and Services for Yukon River Panel Meeting in Fairbanks, Alaska

The Alaska Department of Fish and Game (ADF&G), Division of Commercial Fisheries, is seeking quotes for meeting space and related services for the Yukon River Panel special session in Fairbanks, Alaska. - Government Buyer: - Department of Fish and Game, Division of Commercial Fisheries, Division of Administrative Services - OEMs and Vendors: - No specific OEMs or vendors are named; open to all qualified providers of meeting facilities and services - Products/Services Requested: - Main meeting room (minimum 1,000 sq. ft., tables and chairs for up to 60 people, power access, ADA accessible, available 8am-6pm for 4 days) - Breakout room for up to 25 people (available 8am-6pm for 4 days) - Beverage service (coffee, tea, hot/cold water throughout the day) - Audio/visual equipment (projector, screen, extension cords, power strips, podium with microphone) - Accommodations for up to 40 people for four nights (block of rooms, estimated daily room rate requested) - Unique/Notable Requirements: - Facility must be ADA accessible - All costs for facilities and services must be included in the quote - Room rates for accommodations are requested but not evaluated in the quote total - Preferences for Alaska bidders, veterans, and other state-defined groups

Description

The Department of Fish and Game (ADF&G) is soliciting quotes for meeting space and related services for the Yukon River Panel special session to be held in Fairbanks, Alaska from November 16-19, 2026. The procurement includes a main meeting room for approximately 60 people, a breakout room for about 25 people, beverage service, audio/visual equipment, and accommodations for up to 40 people. Vendors must provide ADA accessible facilities and all associated costs must be included in the quote total. The deadline for submission is September 17, 2026, at 2:00 PM AKST.

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