Washington County Opengov #2026.075-RFP

Washington County seeks vendors for library materials, processing, and collection support services

Washington County Cooperative Library Services (WCCLS) is seeking vendors to supply physical library materials and provide a range of collection management services for its centralized library system. - Government Buyer: - Washington County Cooperative Library Services (WCCLS), Oregon - Supports sixteen library locations operated by nine cities and three non-profits - Products and Services Requested: - Physical library materials (books, media, and other items) - Selection and collection-development tools (software/platforms) - Cataloging services (bibliographic record creation and maintenance) - Shelf-ready processing (labeling, RFID/barcoding, preparation for immediate use) - Acquisitions support (ordering and receiving materials) - EDI transactions (electronic order processing) - Reporting and analytics (collection and usage data tools) - Delivery and fulfillment services (logistics for branch distribution) - Unique/Notable Requirements: - Must support centralized acquisitions and branch-specific delivery - Pricing and discounts must be extended to all partner agencies - Robust platform functionality required, compatible with Polaris ILS - EDI order submission capability is mandatory - Ability to support consortium arrangements - Detailed technical and service specifications outlined in RFP - OEMs and Vendors: - No specific OEMs or vendors named in the solicitation - Estimated annual physical materials budget exceeds $1 million - Contract term is a minimum of three years, with potential for renewal

Description

This solicitation is a request for proposals from vendors to provide physical library materials and related services including shelf-ready processing, bibliographic records, and collection support for Washington County's centralized library collection management system. The procurement process includes a pre-proposal conference held via Microsoft Teams and requires submission of proposals by September 9, 2026. Vendors must submit succinct proposals of no more than 5 pages addressing specific questions about their capabilities, platform, and services. The County reserves the right to reject any or all proposals and negotiate final contract terms.

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