Minnesota Supplier Systems #2000018695

Minnesota DNR seeks meeting space, lodging, AV, and catering for 2026 MNICS Meeting in Duluth

The Minnesota Department of Natural Resources (DNR) is seeking bids for meeting space, lodging, and related services for the 2026 MNICS Meeting in Duluth, Minnesota. - Government Buyer: - State of Minnesota Department of Natural Resources (DNR) - Event Details: - Annual MNICS Meeting for approximately 100 attendees - Event dates: November 30 to December 3 - Contract term: late September through early February - Products and Services Requested: - Lodging: - 40 single occupancy rooms for 3 nights - 70 single occupancy rooms for 2 nights - 3 double occupancy rooms for 3 nights - Meeting Space: - General session room, breakout rooms, exhibitor/vendor area, registration area - Large function room for 100 attendees (classroom style) - Multiple conference-style rooms for 25–30 people - Eight breakout rooms for 10–30 people - Audio-Visual Equipment: - LCD projectors, microphones, mixer system, sound equipment, Wi-Fi, electrical access - Technical support for AV setup - Catering: - Buffet-style breakfast, lunch, breaks, dinner, and all-day beverage service - Afternoon breaks with coffee, tea, soda, cookies/bars, fruit/vegetable with dip - Dinner buffet with hors d'oeuvres for 75 attendees - Parking: - Parking spots for attendees, price per day per car - Shuttle Services: - Transportation between lodging, conference facility, and parking if not within a quarter mile - Unique Requirements: - All services must be provided at a single site or within close proximity - Detailed insurance and compliance requirements - Cancellation policies and pricing must include all taxes, service fees, and gratuity - No specific OEMs or vendors are named; opportunity is open to qualified facilities and service providers in Minnesota.

Description

The State of Minnesota Department of Natural Resources (DNR) is soliciting bids to procure meeting space, lodging, and related services for the 2026 MNICS Meeting. The event is expected to host approximately 100 attendees and will be held November 30, December 1-3, 2026, in Duluth, Minnesota. The contract includes meeting rooms with audio-visual equipment, lodging, and catering services all to be held on the same site premises. Bidders must submit a formal bid using the provided price schedule and include all applicable taxes, service fees, and gratuity. Responses must be submitted electronically via the Supplier Portal by September 23, 2026, 2:00 PM CDT.

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