SAM #IHS1530794

Sole Source Medical Records Coding Software Contract for Cass Lake Indian Hospital

This opportunity is for a sole source contract to provide medical records coding software for the Cass Lake Indian Hospital, managed by the Indian Health Service (IHS) Bemidji Sub-Area. - Agency: U.S. Department of Health and Human Services, Indian Health Service (IHS), Cass Lake Service Unit - Vendor: Solventum Health Information Systems, Inc. - Product: Medical records coding software - Supports both ICD-9 and ICD-10 codes - Integrates with the IHS Resource Patient Management system (RPMS) - Includes coding reference materials - Contract Structure: - Firm Fixed Price - Base year plus four option years - Annual price: $37,387.22 - Total estimated value: $186,724.83 - Sole source justification: - Solventum is the only vendor able to meet integration and coding requirements - Software has been used by Cass Lake Service Unit for over a decade - NAICS Code: 541519 (Other Computer Related Services) - No specific part numbers provided; quantity is one software license/service agreement - Commercial opportunity for similar vendors is limited due to sole source designation, but competitors with comparable coding software and RPMS integration could be considered if requirements change

Description

NOTICE OF INTENT TO ISSUE SOLE SOURCE AWARD

The U.S. Department of Health and Human Services (HHS), Indian Health Service (IHS), Bemidji Area intends to award a Firm Fixed Priced Contract on a sole source basis to Solventum Health Information Systems, Inc. for Cass Lake Indian Hospital, Cass Lake, MN. The anticipated period of performance will be a Base plus 4 Option Years.

This Intent to Sole Source is in accordance with FAR Part 12 Acquisition of Commercial Items.  Under the authority of FAR 6.302-1, only one responsible source and no other will satisfy agency requirements, the Government intends to award a Firm-Fixed price Sole Source contract to Solventum as only one source reasonably available.

Solventum Health Information Systems encoding software is unique in that it contains both ICD-9 and ICD-10 codes. CLSU has used Solventum encoding software for more than a decade because of its unique qualities and efficiencies. Market Research has determined that other vendors offer coding software, but do not have the ability to interface with the IHS Resource Patient Management system which we are mandated to use. The price of the software has decreased while staff productivity increases through utilization of this product in comparison to using a standard codebook. Solventum encoding software includes many coding reference materials, which saves the CLSU from purchasing reference books. Solventum has extensive experience with encoding software and software support. Coding staff at the CLSU are highly trained in utilizing the Solventum encoding system.

The North American Industry Classification System (NAICS) code is 541519, Other Computer Related Services with a size standard of 34 Million.

Point of contact for this acquisition is Contract Specialist Mary Simon, mary.simon2@ihs.gov. This notice of intent is not a request for competitive quotes. Interested persons may identify their interest and capability to respond to the requirement or submit a quote to Contract Specialist Mary Simon, mary.simon2@ihs.gov.

Information received in response to this notice will be considered solely for the purpose of determining whether to conduct a competitive procurement. 

Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. In doing so, interested sources must submit technical capabilities, and other information that demonstrates their ability to meet the Government's needs.

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