Illinois BidBuy #27-448DOIT-APP44-B-54065

Illinois DoIT Sole Source Renewal: AssetWorks Recoup Surplus Property Management Software License

Illinois Department of Innovation & Technology (DoIT), CMS BoAs- Surplus Property Control, is seeking a sole source renewal for AssetWorks Recoup Surplus Property Management Software. - Government Buyer: - Illinois Department of Innovation & Technology (DoIT) - CMS BoAs- Surplus Property Control division - OEM and Vendor: - AssetWorks USA, Inc. (OEM and sole vendor) - Products Requested: - AssetWorks Recoup Surplus Property Management Software Annual License Renewal - Quantity: 1 - Description: Maintains surplus property management system functionality, including iBid system for state and federal surplus assets - No part number specified - Unique Requirements: - Sole source procurement justified by proprietary software and unique customization for Illinois - Supports asset disposal and auction system generating $3.5-$4.5 million annually for the state - No alternative vendors or aftermarket solutions available - No professional services or additional modifications included - Estimated Contract Value: - $172,556.39 for the annual license renewal - Period of Performance: - Approximately 11 months, covering a single annual renewal period with no option years

Description

This solicitation is for the sole source procurement of the AssetWorks ReCoup annual license renewal for the Surplus Property Management Software for the period from 10/01/2026 to 08/31/2027. The software is essential for maintaining the State of Illinois' surplus inventory system, including the iBid system for state and federal surplus assets. The contract supports the disposal and management of state assets and is critical for generating significant revenue for the state. The procurement is a sole economically feasible source due to the proprietary nature of the software and its customization to state needs.

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