SAM #19BE2026Q0620

Construction Services for Rail Waterproofing Membrane Repair and Kitchen Exhaust System Replacement – U.S. Embassy Brussels

This opportunity involves the U.S. Embassy Brussels (Department of State, GSO/Procurement) seeking quotations for construction services to repair and improve the rail waterproofing membrane at a residential facility and the NEC, Cours Saint-Michel 40, Brussels. - Government Buyer: - U.S. Embassy Brussels, Department of State, GSO/Procurement - Contracting Officer: Darren Jackson - Scope of Work: - Removal and replacement of a working kitchen exhaust system at a residential building - Rail waterproofing membrane repair project, including: - Site mobilization and safety setup - Controlled asphalt and base removal (600 units) - Subgrade excavation and remediation (900 units at 1.5m depth) - Installation of premium fully bonded infrastructure waterproofing (600 units) - Compacted high-density crushed stone base (600 units) - Heavy-duty linear drainage channel (Class D400, 110 units) - Premium dual-layer modified asphalt paving (600 units) - Wall penetration renewal and sump sizing - Products/Services Requested: - No specific OEMs or proprietary products are named; the procurement is open to qualified construction contractors - All work must comply with OSHA and local Belgian codes - Unique/Notable Requirements: - Contractor must be locally registered and have at least 10 years of relevant experience - Firm fixed-price contract in Euros - Completion required within 60 calendar days after notice to proceed - Working hours: Monday to Friday, 7:00am to 10:00pm - Registration in the System for Award Management (SAM) is required - Site visit and conference call arrangements are available for prospective offerors

Description

Enclosed is a Request for Quotations (RFQ) for Rail Waterproofing Membrane Repair.  If you would like to submit quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter.

The U.S. Government intends to award a firm fixed price purchase order (P) to the responsible company submitting an acceptable offer with a LPTA evaluation.  The Government may award a contract based on initial quotations without holding discussions; however, we may hold discussions with companies in the competitive range if necessary.

The site visit will be held on September 22, 2026 at 10.00am at Sint Michielswarande 40, 1040 Etterbeek. Prospective offerors/quoters should complete the form “19BE2026Q0005 - Site Visit Registration Form” and send it to BrusselsBids@state.gov to arrange access to the site visit.

The conference call will be held on September 25, 2026 at 10.00am on Teams. Prospective offerors/quoters should contact BrusselsBids@state.gov to gain access to the Teams call.

Questions are to be sent no later than September 30, 2026 at 5.00pm and must be sent to BrusselsBids@state.gov.

Quotations are due by October 14, 2026 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

Volume I, as detailed in Section J Volume II, as detailed in Section J

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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