SAM #19VM3026Q0024

U.S. Embassy Hanoi Solicitation for Cleaning Supplies BPA

The U.S. Embassy Hanoi, under the Department of State, is seeking to establish a Blanket Purchase Agreement (BPA) for a comprehensive range of cleaning supplies and janitorial products. - Government Buyer: - U.S. Embassy Hanoi, General Services Office - Products Requested: - Wide variety of cleaning supplies and equipment, including: - Trash bags (various sizes: 90x110 cm, 65x90 cm, 43x56 cm) - Trash bins with covers (inox) - Paper cups (9 oz, 6.5 oz) - Fabric softener sheets (Kirkland, 250 sheets) - Hand sanitizers (Purell refill 700ml, Green Cross 500ml & 110ml, Purell pump bottle 8 oz) - Detergents (OMO 2.6 kg, liquid detergent) - Hand soaps (Dr. Clean 500ml, Goodmaid 5L) - Towels (large, small, glass cleaning) - Toilet cleaning liquid (Vim 900ml) - Shredding bags - Paper towels (single fold, 300 each/pad) - Facial tissues (1 ply, 180 sheets) - Floor cleaning liquid (Gift 3.8kg) - Dish cleaning liquid (Sunlight 725ml) - Sponges (foam with abrasive) - Bleach (5L can) - Rubber gloves (15.2") - Air freshener (Glade) - Waste baskets - Mop heads, handles, wringer & bucket sets - Toilet brushes - Dust mop heads & handles - Glass cleaner (Gift) - Scouring powder - Spray bleach (Clorox) - Furniture polish - Disinfecting wipes (pack of 50) - Toilet paper (Paseo, 48 rolls/package; total 9,300 rolls) - Quantities: - Range from small (3 mop handles) to large (9,300 rolls of toilet paper, 4,050 pads of paper towels, 1,300 packs of disinfecting wipes) - Notable Requirements: - All products must be new and comply with Vietnamese regulations - Delivery required within five working days of order to Embassy warehouse or other U.S. Mission locations in Hanoi - Itemized quotations must include VAT - Payment via Electronic Fund Transfer within 30 days of invoice acceptance - Estimated total BPA value: $39,000; individual purchases not to exceed $10,000 - Award to lowest-priced, technically acceptable offeror - OEMs Mentioned: - Kirkland (fabric softener sheets) - Purell (hand sanitizer) - Green Cross (hand sanitizer) - OMO (detergent) - Dr. Clean (hand soap) - Goodmaid (hand soap) - Vim (toilet cleaning liquid) - Gift (floor and glass cleaner) - Sunlight (dish cleaning liquid) - Glade (air freshener) - Clorox (spray bleach) - Paseo (toilet paper) - No specific resellers or distributors are named; all details are in the attached price list.

Description

To:       Prospective Bidders

Subject: Request for Quotation No. 19VM3026Q0024 – Procurement of cleaning supplies

The U.S. Embassy Hanoi intends to establish a Blanket Purchase Agreement (BPA) for future cleaning supplies requirements of the U.S. Embassy Hanoi for the period from October 15, 2026, to December 31, 2030.

The Embassy estimates that the total value of purchase under this BPA will be USD 39,000. This estimate does not constitute a commitment by the U.S. Government to purchase any definite quantity or dollar amount under the BPA. The amount of any one purchase will not exceed USD 10,000.

Enclosed is the Statement of Work/Request for Quotation (SOW/RFQ) for the Procurement of cleaning supplies for the U.S. Embassy Hanoi.  If you would like to submit a quotation, complete the required portions of the attached document, to include:

Request for quotation: block 11e & 11f – Price;  block 13, 14, 15 and 16 - Bidder’s information Cleaning supplies price list as attached Three past performance references as required in the Request for quotation NDAA certification as notified in FAR provision 52.240-90;

Please submit the package electronically to HanoiGSOProcurement@state.gov on or before the deadline of October 01, 2026; at 17:00 local time.

The U.S. Government intends to establish the BPA with the responsible offeror submitting the lowest-priced, technically acceptable quotation that meets all solicitation requirements.  Quotes must be valid for a minimum of 120 calendar days. 

We intend to award a contract/purchase order based on initial quotations, without holding discussions.  Although we may hold discussion with companies in the competitive range if there is a need to do so.

Sincerely,

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