SAM #W9127P26QA031

HVAC Maintenance and Repair Services for Estate Bethlehem Military Compound, St. Croix, USVI

This opportunity is for comprehensive HVAC maintenance and repair services at the Estate Bethlehem Military Compound, St. Croix, US Virgin Islands, managed by the Virgin Islands National Guard and U.S. Army National Guard. - Government Buyer: - Virgin Islands National Guard (VING), U.S. Army National Guard (VIARNG), U.S. Army Corps of Engineers Bethlehem District - Facilities: Eleven buildings at Estate Bethlehem Military Compound, St. Croix, USVI - Services Requested: - Monthly preventative maintenance for HVAC systems across two facility groups - Corrective repairs for HVAC units as needed - Tasks include filter and belt replacement, lubrication, cleaning, inspections, diagnostics, refrigerant leak checks, and response to service calls within 24 hours - Contractor must provide all materials, labor, and reports; training certificates and security clearances required - Products/Line Items: - No specific HVAC equipment, OEMs, or part numbers provided; a detailed list will be released in a future amendment - Service line items include monthly maintenance for Group 1 and Group 2 facilities, and corrective repairs (with not-to-exceed amounts per job) - Unique Requirements: - Set aside for small business concerns under NAICS code 238220 - Firm-fixed-price for maintenance; cost-type for corrective repairs - Mandatory deliverables: maintenance reports, training certificates, security clearances - Response to routine service calls within 24 hours - Authorization required from Contracting Officer Representative (COR) before repairs - Contract Structure: - 12-month base period, two 12-month option years, and an optional 6-8 month extension - Estimated total contract value: $35,000 across base and options - OEMs and Vendors: - No OEMs or vendors specified; future amendment will provide equipment details - Potential Competitors: - HVAC manufacturers and service providers such as Trane, Carrier, Lennox, Daikin, Johnson Controls, and local HVAC contractors

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number W9127P26QA031 is issued as a Request For Quotation (RFQ), for monthly preventative maintenance services, and repairs as necessary, for the Heating, Ventilation, and Air Conditioning (HVAC) systems located at eleven (11) facilities at the Estate Bethlehem Military Compound, St. Croix, USVI, in accordance with the attached Performance Work Statement (PWS). This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Requirement Description: The Virgin Islands National Guard (VING) requires a qualified contractor to provide all-inclusive, non-personal, monthly preventative maintenance services for the Heating, Ventilation, and Air Conditioning (HVAC) systems at eleven (11) facilities located at the Estate Bethlehem Military Compound, St. Croix, USVI. Services shall be performed in accordance with the attached Performance Work Statement (PWS).

The customer is currently working on a more detailed listing of all HVAC systems under this requirement to include make, model/serial number, tonnage, etc. This document will be posted via solicitation amendment as soon as it is available.

Period of Performance: The anticipated contract will consist of one (1) 12-month base year and two (2) 12-month option years.

Place of Performance: Estate Bethlehem Military Compound 9201 Estate Slob Kingshill, VI 00850

Site Visit: A site visit is scheduled for 15 September 2026 at 09:00 AM Atlantic Standard Time (AST). Interested parties must submit attendee names to andrea.a.bryan-mcintosh.civ@army.mil and byron.a.todman.civ@army.mil. POCs will respond with site entry requirements. 

Submission Instructions: All responsible small businesses may submit a quote, which shall be considered by the agency. Please see the attached Request for Quotation (RFQ) package for detailed submission requirements, including the mandatory Q&A template, the full Performance Work Statement (PWS), and evaluation criteria.

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