SAM #140G0126Q0291

Sole Source Procurement for File360 Software, Micrographic EPM, and Imagelink 2400 DV-Plus for USGS MARS System

This opportunity is a sole-source procurement by the US Geological Survey (USGS) National Minerals Information Center (NMIC) for software and hardware supporting the Minerals Archival and Retrieval System (MARS). - Sole-source contract intended for Document Imaging Specialists, LLC/IMS - Products required: - Open Text File360 Software and Modules - Micrographic EPM hardware - Imagelink 2400 DV-Plus hardware - MARS system relies on these products for minerals data archival, retrieval, and compliance with National Archives and Records Administration standards - Proprietary API and records-management code unique to NMIC are part of the requirement - Vendors with similar, compatible products are invited to respond if they can meet technical and compliance requirements - OEMs referenced: Open Text, Kodak, Eastman Park Micrographics, Inc. - Period of performance is one year, from October 1, 2026 to September 30, 2027 - Ensures continuity of operations and data integrity for mission-critical mineral commodity summaries and reporting

Description

Intent to Award Notice - FILE360 SOFTWARE & MICROGRAPHIC HARDWAREThe US Geological Survey (USGS) has for a new non-competitive, firm fixed price Contract for File360 Software and Modules and Micrographic EPM, Imagelink 2400 DV-Plus.The National Minerals Information Centers (NMIC), Minerals Archival and Retrieval System (MARS) provides for the archival of vital USGS minerals information data. This archival system meets the National Archives and Records Administration requirements as set by law for all Federal Agencies. Operation of MARS is dependent upon the Open Text File360, Kodak and Eastman Park Micrographics, Inc. software/hardware to perform data capture, storage, and retrieval. On-line data capability using File360 software provides ready access and flexibility for Team members to obtain minerals data from their workstations.The total anticipated period of performance will be 10/01/2026 - 09/30/2027.The USGS is aware of no other source that can provide the above. Therefore, it intends to make an award to Document Imaging Specialist, LLC/IMS unless it is contacted by any vendor who believes they have similar product that can meet the needs of this requirement. Vendors are invited to contact the Contract Specialist, Patrick Anderson via email at patrick_anderson@usgs.gov no later than 09:00 AM Eastern, Monday, September 14, 2026, with an affirmative answer.

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