Georgia Procurement Registry #PA038-26

Annual Contract for Comprehensive 1099 Processing Services for Gwinnett County

Gwinnett County Government (Department of Financial Services) is seeking proposals for an annual contract, with four renewal options, to provide comprehensive 1099 processing services. - Government Buyer: - Gwinnett County Government, Department of Financial Services - Scope of Services: - Process 1099 data from the County's Oracle system of record - Generate, print, mail, and electronically deliver 1099 forms - Handle corrections, reprints, and recipient reissues - Support federal and state reporting and compliance - Provide TIN matching and B Notice handling - Offer secure online access for recipients and electronic consent tracking - Ensure compliance with IRS Pub. 1075 security standards - Volume and Requirements: - Must process at least 100,000 1099 forms annually - Meet IRS deadlines for print/mail and e-filing - Solution must accept Oracle-standard 1099 data files without custom formatting - Insurance and Compliance: - Provider must be authorized to do business in Georgia - Must have an A.M. Best rating of A-7 or higher - No specific OEMs or vendors are named; open to qualified service providers

Description

Gwinnett County Government is soliciting competitive sealed proposals from qualified service providers for the provision of comprehensive 1099 processing services on an annual contract. The scope includes processing 1099 data from the County's Oracle system, form generation, printing, mailing, electronic delivery, corrections, reprints, and support for federal and state reporting and compliance. The contract includes four options to renew and requires the service provider to meet IRS deadlines and security standards. Proposals are due by October 2, 2026, and the solution must be fully implemented by December 1, 2026.

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