SAM #36C24827Q0026

Sole Source Preventive Maintenance for Mopec Elevated Grossing Workstations at James A. Haley Veterans’ Hospital

This notice announces the VA’s intent to award a sole source contract for preventive maintenance services at James A. Haley Veterans’ Hospital. - Agency: Department of Veterans Affairs, VISN 8 Network Contracting Office - Location: James A. Haley Veterans’ Hospital, Tampa, FL - Service: Annual preventive maintenance, inspection, testing, and decontamination of five Mopec elevated grossing workstations - Includes labor, transportation, equipment, and consumables - Vendor: B2B Demand, LLC. (dba Scimedico, LLC.) - Scimedico is the exclusive manufacturer-recommended provider for Mopec, Mortech, and Thermo Fisher equipment - Requirements: - Only authorized providers for Mopec, Inc. products and equipment are eligible - Responses sought from qualified service providers with relevant technical expertise and authorization - Contract Structure: - Base year: October 1, 2026 – September 30, 2027 - Four option years - NAICS code: 811310 - Opportunity is for market research to identify qualified small businesses, but intent is sole source unless other capable providers respond - No specific product part numbers listed; focus is on service for five workstations

Description

Notice Type:  Special Notice of Intent to Sole Source

This is a SPECIAL NOTICE ANNOUNCEMENT ONLY.  The Department of Veteran Affairs (VA), VISN 8 Network Contracting Office, James A. Haley Veterans’ Hospital (JAHVH), 13000 Bruce B. Downs Blvd., Tampa, Florida 33612, intends to award a sole source contract to B2B Demand, LLC. (dba Scimedico, LLC.), 623 Eagle Rock Ave, #283, West Orange, NJ 07052. The Contractor shall furnish all labor, transportation, equipment, and consumables necessary to provide preventive maintenance of the five (5) Mopec elevated grossing workstations, at the JAHVH. The base period of performance is for a base year of 10/1/2026 – 9/30/2027 and four (4) option years with only one source, Scimedico, LLC. under the authority Federal Acquisition Regulation (FAR) Part 13.106-1(b)(1). 

This contract requires a manufacturer recommended preventative maintenance provider for annual preventative maintenance including inspection, testing and decontamination of 5 Mopec elevated grossing workstations which are fundamental to the daily function of surgical pathology laboratory for patient surgical specimen preparation and diagnostic review. Scimedico, LLC. is the exclusive manufacturer recommended preventive maintenance provider for these manufacturers: Mopec, Inc, Mortech, Inc., and Thermo Fisher, Inc.

Response: Responses to this Special Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. The purpose of this Special Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described above. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. No funds have been authorized, appropriated, or received for this effort. Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service-Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number. All offerors must be registered in the System for Award Management (www.sam.com) and Representations and Certifications must be completed prior to any future award. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the full maintenance and repair service on equipment listed.  Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

Important information:

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this Special Notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $12,500,000.00. 

Any offeror capable of providing this preventative maintenance service shall notify the Contracting Officer by email within 6 calendar days from the date of the publication of this special notice.

Responses must include written documentation showing your company is an authorized “ preventative maintenance service” provider for Mopec, Inc. products and equipment.

All information is to be submitted no later than 12:00 PM EST, Sept 15, 2026, to: Jose.Ortiz-Velez@va.gov.

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