SAM #36C25527Q0005

Annual Backflow Device Inspection, Testing, and Maintenance Services for Marion, IL VA Medical Center

The Department of Veterans Affairs, VISN 15 Network Contracting Office, is seeking qualified firms to provide annual inspection, testing, reporting, and repair/replacement services for all backflow prevention devices at the Marion VA Medical Center in Illinois. - Government Buyer: - Department of Veterans Affairs, VISN 15 Network Contracting Office (NCO 15) - Office: Network Contracting Office 15 - OEMs and Vendors Mentioned: - Hebco - Watts - Ames - Apollo - Zurri Wilkins - Back Flow Direct - Zurn Wilkins - Febco - Products/Services Requested: - Annual inspection, testing, reporting, and repair/replacement services for backflow prevention devices - Comprehensive list of devices by make, model, serial number, and size (ranging from 1/2" to 8") - Field verification of device counts and locations during initial inspection - Unique/Notable Requirements: - Compliance with VHA Directive 1061, NFPA 25, The Joint Commission standards, Illinois Plumbing Code, Illinois EPA Public Water Supplies Regulations, and City of Marion local plumbing codes - Technicians must hold current Illinois EPA Cross-Connection Control Device Inspector (CCCDI) certification or equivalent ASSE 5110/5130 certification - Annual calibration of test equipment by an accredited source - Contractor must field-verify device inventory during initial inspection cycle

Description

SUBJECT*

36C25527Q0005 | BACKFLOW ANNUAL INSPECTION, TESTING & MAINTENANCE | MARION, IL VA MEDICAL CENTER 

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

66048

SOLICITATION NUMBER*

36C25527Q0005

RESPONSE DATE/TIME/ZONE

09-18-2026 15:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE

14 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

SET-ASIDE

PRODUCT SERVICE CODE*

J045

NAICS CODE*

238220

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS  66048

POINT OF CONTACT*

CONTRACT SPECIALIST

LISA FISCHER

LISA.FISCHER1@VA.GOV

PLACE OF PERFORMANCE

ADDRESS

MARION VA MEDICAL CENTER

2401 WEST MAIN STREET

MARION IL

POSTAL CODE

62959-1188

COUNTRY

USA

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT DISCLAIMER 1. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. 2. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e). SOURCES SOUGHT DESCRIPTION:  ANNUAL INSPECTIONS, TESTING, REPORTING AND REPAIRS FOR BACKFLOW DEVICES FOR MARION, IL VA MEDICAL CENTER

3. This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

4. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

The Marion VA Healthcare Center requires a qualified firm to provide annual inspection, testing, and repair services for all backflow prevention devices on the Marion campus. All work must comply with VHA Directive 1061, NFPA 25, The Joint Commission standards, Illinois Plumbing Code (77 Ill. Adm. Code 890), Illinois EPA Public Water Supplies Regulations (35 Ill. Adm. Code 604.1505 / 653.801–805), and City of Marion IL Local Plumbing Codes. All inspections, testing, repairs, and replacements shall be performed only by technicians holding a current Illinois EPA Cross-Connection Control Device Inspector (CCCDI) certification or equivalent ASSE 5110/5130 certification.

This contract covers annual inspection, testing, reporting, and repair/replacement services for all backflow prevention devices located at the Marion VAMC campus, as identified in Appendix A: Device List. Appendix A identifies the devices on record as of May 28, 2026, for reference only. The contractor shall field-verify all device counts, locations, and identify information during the initial inspection cycle and report any discrepancies to the COR in writing. The field-verified count established during the initial inspection cycle shall serve as the controlling inventory for all subsequent invoicing and performance periods.

Each device shall be tested in accordance with the manufacturer's specifications and an accepted cross-connection control testing standard (e.g., USC-FCCCHR manual), using test equipment calibrated in accordance with Section 10.3. Test results shall record actual PSI/differential pressure readings against the manufacturer-specified pass threshold for that device — a simple pass/fail notation without supporting readings is not acceptable.

All test gauges/equipment used under this contract shall be calibrated at least annually (or per manufacturer requirement) by an accredited calibration source. Calibration certificates shall be made available to the COR upon request.

For each backflow device, the contractor shall confirm and record:

Tag/ID number and precise location (sufficient for any party to quickly locate the device without ambiguity) Make, model, serial number, and size

Appendix A: Device List:

Device Location

Serial Number

Size

Manufacturer

Bldg 1 Rm 30

F060810417

6"

Hebco

Bldg 1 Rm 30

102813

1"

Watts

Bldg 1 Rm 30

653770

3/4"

Watts

Bldg 1 West Penthouse

461757

3/4"

Watts

Bldg 1 Rm 501

654186

3/4"

Watts

Bldg 1 Rm 417

630246

3/4"

Bldg 1 Rm 401

168464

3/4"

Watts

Bldg 1 Rm 401

225450

3/4"

Watts

Bldg 2 Sub Basement

MF - 0348

6"

Ames

Bldg 2 Sub Basement

044284

3 /4"

Watts

Bldg 2 Rm 223

253758

2"

Watts

Bldg 2 East Penthouse

349428

3/4"

Watts

Bldg 2 Central Penthouse

084792

3/4"

Watts

Bldg 7 Rm 124

64397B

2"

Apollo

Bldg 7 Rm 124

31817

6"

Zurri Wilkins

Bldg 8 Mech Rm

375XLRP

2"

Zurri Wilkins

Bldg 8 Mech Rm

G53781

4"

Back Flow, Direct

Bldg 13 Basement

KK-1005

4"

Watts

Bldg 14 Boiler Rm

207262

2"

Watts

Bldg 14 Basement

463681

2"

Watts

Bldg 16 Rm 105b

164200

4"

Watts

Bldg 37 Rm UPS

628759

3/4"

Watts

Bldg 37 Rm 111

RJ 1986

4"

Ames

Bldg 37 Hallway

A 10515

1/2"

Watts

Bldg 37 Hallway

626317

3/4"

Watts

Bldg 42 Basement

117655

3/4"

Watts

Bldg 42 Basement

919609

1/2"

Apollo

Bldg 42 Rm C115

127324

3/4"

Watts

Bldg 42 Lab B33

134220

3/4"

Watts

Bldg 42 Basement

251293

6"

Watts

Bldg 42 Basement

251294

6"

Watts

Bldg 43 Rm 163

160440

4"

Watts

Bldg 43 Rm 163

055227

3/4"

Watts

Bldg 43 Rm 163

490372

3/4"

Watts

Bldg 49 Chiller Plant

118516

3/4"

Watts

Bldg 49 Chiller Plant

2 EM 1249

2 1/2"

Ames

Bldg 49 Chemical

104257

3/4"

Watts

Bldg 81 Rm B-05

LA-0398

4"

Ames

Bldg 81 Rm B-05

213326

3/4"

Bldg 81 Rm B-01

319213

3 /4 "

Watts

Bldg 82 AmVet

641785

3/4 "

Watts

Bldg 82 AmVet

254869

2"

Watts

Bldg 82 AmVet

1003680810

4"

Ames

Bldg 82 AmVet

11346

3/4"

Ames

Bldg 83 Rm 301

527523

2"

Apollo

Bldg 83 Mech Rm

174368

6"

Ames

Bldg 83 Rm 143A

Q08425

3"

Wilkins

Bldg 84 Mech Rm

11216D

4"

Zurn Wilkins

Bldg 84 Mech Rm

ZF-4358

3"

Watts

Bldg 84 Mech Rm

ZG-0272

3"

Watts

Bldg 84 Mech Rm

357405

1"

Watts

Mod-1 Rm 125

EJ 0059

6"

Ames

Copeland Dr

12981

8"

Febco

Rock

9509081508

8"

Febco

5. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the requirement. If you are interested and are capable of providing the sought-out services, please provide the requested information as well as the information indicated below.  Failure to respond to all questions in this sources sought will determine the interested party as non-responsive which may affect a set-aside decision for a resulting solicitation.  Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

a. Please provide your UEI number.

                b. Please indicate the size status and representations of your business, such as but not limited     to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business            (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)?                 c. Is your company considered small under the NAICS code identified under this RFI?                 d. If you are identified as a SDVOSB/VOSB or SB, identify how you intend to meet the       requirements found in the limitations on subcontracting FAR or VAAR clauses. (providing 51% of          the work outlined in section 4 above)                 e. Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal                 contract, that can be utilized to procure the requirement listed above? If so, please provide          the contract number(s).                 f. Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described above to include required licensing.

6. Responses to this notice shall be submitted via email to Lisa Fischer at Lisa.Fischer1@va.gov.  Telephone responses shall not be accepted. Responses must be received no later than Friday September 18th, 2026, at 1500 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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