SAM #36C24E26Q0124

Sole Source Technology Support Services for Avicenna Turbo Note Upgrade at VA Ann Arbor

This notice announces the VA's intent to award a sole source contract for technology support services to upgrade the Avicenna Turbo Note application at VA Ann Arbor Healthcare System and other VA sites. - Sole source Firm-Fixed-Price contract to Avicenna Medical Systems, Inc. - Avicenna is the exclusive developer and licensee of Turbo Note and related modules (MedRec Tool, VA ID #2016-186) - Services include: - Development and upgrade of Turbo Note extension (backend database, EMR interface, patient tracker, decision tree) - Initial installation, report development, testing, and training - One year of post-installation support (bug fixes, minor changes, additional reports) - Weekly meetings and ongoing communication with VA staff - Contract covers a one-year base period with three option years (up to four years total) - NAICS code: 541990 - No other OEMs or vendors are referenced; procurement is not open for competition unless another source can demonstrate equivalent capability - Commercial opportunity for technology support services related to clinical research and electronic medical record integration

Description

Pre-Solicitation Notice for the notice of intent to award a sole source contract.

This is not a solicitation. The Veterans Health Administration (VHA), Office of Research and Development (R&D), Regional Procurement Office (RPO) – East in Pittsburgh, PA intends to award on a sole source basis a Firm-Fixed-Price Contract for a one (1) year base period to include three (3) option years to Avicenna Medical Systems, Inc., 3090 Dhu Varren Ct, Ann Arbor, MI 48105-9654, to provide support for the implementation of the upgraded Avicenna Turbo Note at multiple VA sites utilizing Turbo Note.

Avicenna Medical Systems, Inc., is the developer and exclusive licensee of the source code and related Know How covering the MedRec Tool and its various modules including Turbo Note. The upgraded Turbo Note is considered a Derivative Work under license VA ID #2016-186. Avicenna Medical Systems is the exclusive licensee of the source code and only known source who can provide these services to upgrade the existing Turbo Note web-based application in use at VA.

Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contract Opportunities. The applicable NAICS code is 541990 with a $19.5 million size standard. The PSC is DA10. The authority for this action is RFO FAR 6.103-1 only one responsible source and no other supplies or services will satisfy agency requirements.

This notice of intent is not a request for competitive quotes. Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work in accordance with the attached statement of work. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

A determination by the Government not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.

The Government will not be responsible for any costs associated with the preparation of responses to this notification.

Capability information is required by Friday, September 18, 2026, 11:00 AM, ET, and must be sent by email to Shannon Hukriede at shannon.hukriede@va.gov. No telephone responses will be accepted.

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