Opportunity
Texas DIR/ESBD #RFP2027001
Comprehensive Event Production Services for Texas A&M International University Commencement Ceremonies
Posted
September 09, 2026
Respond By
September 30, 2026
Identifier
RFP2027001
NAICS
512199
Texas A&M International University is seeking qualified firms to deliver comprehensive, turn-key event production services for its Fall and Spring Commencement Ceremonies and other university events. - Government Buyer: - Texas A&M International University (part of Texas A&M University System) - Office of Purchasing and Contracts - Scope of Services: - Complete event production including audio, visual, lighting, staging, video production, livestreaming, and recording - Professional-grade LED video displays, multi-camera 4K video production, audio systems, lighting, special effects, and final digital recordings - Equipment provision, personnel, setup, rehearsals, event operation, strike, recording, post-production, and transportation - Services primarily for off-campus arena venue, with additional events as needed - Contract Details: - Initial term of five years, with up to five additional one-year renewals (maximum ten years) - Estimated contract value: $1,053,299 - OEMs and Vendors: - No specific OEMs or vendors named; opportunity is open to all qualified providers - Unique Requirements: - Turn-key solution covering all technical and operational aspects - Demonstrated competence and qualifications required - Services must support high-quality livestreaming and digital recording - Procurement managed via Texas SmartBuy portal; exempt under Section 2155.144.
Description
Texas A&M International University, a member of the Texas A&M University System and state agency, is soliciting respondents to provide a complete, turn-key audio visual, lighting, and recording production for the University's Fall and Spring Commencement Ceremonies held at an off-campus arena venue. The contract term is initially five years with possible renewals up to a total of ten years. The solicitation emphasizes the need for qualified firms capable of delivering comprehensive event production services for these ceremonies.