Massachusetts COMMBUYS #BD-27-1336-SCHOO-ADMIN-133157

Document Digitization Services for Tewksbury Public Schools

Tewksbury Public Schools in Northeastern Massachusetts is seeking qualified vendors to digitize physical records stored in approximately 30 banker boxes. - Government Buyer: - Tewksbury Public Schools, Central Office - Project managed by Stephen Pifalo - Scope of Work: - Pickup and secure transport of physical documents from the district's central office - Scanning of single-sided 8.5x11 documents into high-quality, organized, and indexed PDF files - Delivery of digital files on secure storage devices - Quality control throughout the process - Secure shredding of original documents post-scanning, with a certificate of destruction - Vendor must retain scanned files for 30 days before shredding originals - Requirements: - Mandatory site visit for all bidders - Vendor must provide a detailed project timeline with milestones for each office's scanning completion - All work must comply with Massachusetts state contract FAC126 - OEMs and Vendors: - No specific OEMs or vendors are named; opportunity is open to all qualified document digitization service providers - Notable Details: - Secure handling and destruction of sensitive records - Indexed and organized digital output for easy retrieval - Project duration is approximately 7 weeks

Description

The Tewksbury Public School District is seeking proposals from qualified vendors under the SWC FAC126 for Document Digitization Services located in Northeastern Massachusetts. The scope of work involves scanning various physical documents into digital formats for archival and easy access. The project includes document pickup and transport, scanning services, quality control, data storage and delivery, project management, and post-project file management. The scanning project is expected to begin on October 5, 2026, and should be completed by November 23, 2026.

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