Georgia Procurement Registry #PE-66062-NONST-2027-000000470

City of Atlanta seeks cloud-based Background & Recruitment Electronic File Management System for Police and Fire Departments

The City of Atlanta is seeking a secure, cloud-based Background & Recruitment Electronic File Management System (EFMS) for the Atlanta Police Department (APD) and Atlanta Fire Rescue Department (AFRD). - Government Buyer: - City of Atlanta (APD & AFRD) - OEMs & Vendors: - No specific OEMs or vendors named in the notice - Products/Services Requested: - Cloud-based EFMS for recruitment, applicant tracking, background investigations, and file management - Must manage 15,000–20,000 APD applicants and 500–1,000 AFRD applicants annually - Lead management, workflow automation, qualification management, reporting & analytics - Secure client portal with unique code access, SMS-based communication, Outlook/Exchange schedule integration - Robust document management supporting multiple file formats - Customizable workflows, automated candidate routing, user security roles, assessment notifications - System installation, configuration, testing, data migration, user training, security documentation, ongoing maintenance & support - Optional 24/7 emergency support - Unique/Notable Requirements: - Two-phase procurement: qualification & demonstration, then invitation for bid - No hardware/software part numbers or quantities specified (software/services procurement) - Security and access control documentation required - Must support both sworn and civilian positions - Integration with existing scheduling and communication tools - Customizable and automated workflow features

Description

The City of Atlanta, on behalf of the Atlanta Police Department and Atlanta Fire Rescue Department, is initiating a competitive sealed bidding process to procure a secure, cloud-based Background & Recruitment Electronic File Management System (EFMS). The system will support electronic recruitment, applicant tracking, background investigations, and file management for public safety organizations. The procurement process includes a Phase 1 Pass/Fail Qualification and System Demonstration, followed by a Phase 2 Invitation for Bid. A Pre-Solicitation Conference will be held to provide further details and answer questions.

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