SAM #N0038326QBA68

Repair and Modification Services for Lockheed Martin Lubricating Coolers (Up to 29 Units)

NAVSUP Weapon Systems Support Philadelphia is seeking repair and modification services for Lubricating Coolers used in naval applications. - Government Buyer: - Naval Supply Systems Command (NAVSUP) Weapon Systems Support Philadelphia - OEM Highlight: - Lockheed Martin Corp is the Original Equipment Manufacturer (OEM) for the Lubricating Cooler - Products/Services Requested: - Repair and modification of up to 29 Lubricating Coolers - National Stock Number (NSN): 7RH 2935 014765611 KB - Part Number: 697997-1 - Initial order for 3 units; option to extend up to 29 units over two years - Contractor must provide all facilities, labor, materials, parts, and test equipment - Unique/Notable Requirements: - Return coolers to Ready For Issue (RFI) condition - Adherence to quality assurance standards: ISO 9001/SAE AS9100, MIL-I-45208A, MIL-Q-9858 - Compliance with MIL-STD-130 for marking - Prohibition of MIL-W-81381 wire; must use SAE-AS22759 series - Detailed quality control, inspection, and configuration management procedures - No government-furnished special tooling or test equipment - Repair assessment testing, failure analysis, and corrective action reporting required - Contract Structure: - Pricing options after the first year - Up to two years period of performance

Description

CONTACT INFORMATION 4 N733.18 B5T 771-229-2570 devon.m.mcnamee.civ@us.navy.mil ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023) 19 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT 8 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) 16 Invoice and Receiving Report Combo TBD N00383 TBD TBD SEE SCHEDULE TBD NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18) 1 MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE 1 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003) 6 365 Days After Delivery of Unit 45 Days After the Defect was Found EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (DEV 2026-O0040)(FEB 2026) 4 BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024) 11 LIMITATIONS ON PASS-THROUGH CHARGES (DEV 2026-O0048)(MAR 2026) 1 SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026) 7 BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024) 5 BUY AMERICAN--BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024) 1 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026) 13 ROYALTY INFORMATION (APR 1984) 1 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008) 2 This solicitation is for the repair of 3 units of National Stock Number (NSN) 7RH 2935 014765611 KB. Induction Period The induction period for the initial units in this order is 365 calendar days from the date of contract award. The Government reserves the right to extend this period by an additional 365 days, for a total of two years. Any unused induction slots from the initial year may be carried over into the second year. Pricing and Options The contractor shall propose option pricing for a maximum of 29 units over the entire contract period, inclusive of the initial quantity. If pricing will change after the first 365 days, please provide separate pricing for the second year. Contract Award The Government reserves the right to place the initial order for any number of units up to the specified maximum. For threshold purposes, the total contract value will be calculated by multiplying the highest proposed unit price by the maximum number of units. All Terms and Conditions of BOA N0038326G0003 Apply. The Requested RTAT for this repair is 90 Days. 1. Scope Markings shall be in accordance with MIL-STD-130. Articles to be furnished hereunder shall be repaired, tested and inspected in accordance with the terms and conditions specified in the Requirements Section of this document. Unless expressly provided for elsewhere in this clause, equipment such as fixtures, jigs, dies, patterns, mylars, special tooling, test equipment, or any other manufacturing aid required for the manufacture and/or testing of the subject item(s) will not be provided by the Government or any other source and is the sole responsibility of the contractor. The foregoing applies notwithstanding any reference to such equipment or the furnishing thereof that may be contained in any drawing or referenced specification. The use of MIL-W-81381 wire in any item to be delivered under this procurement is prohibited. The foregoing prohibition applies notwithstanding any reference to MIL-W-81381 wire that may be made in any of the drawings or specifications for this procurement. SAE-AS22759 series wire shall be used in lieu of MIL-W-81381 wire, in any place where MIL-W-81381 wire is cited in this procurement. Any questions concerning this requirement should be directed to the Procuring Contracting Officer. If MIL-STD-454 is referenced in the drawings or in the specification, the contractor is expected to show compliance with IPC/EIAJ-STD-001C. Personnel performing tasks in accordance with IPC/EIAJ-STD-001C shall be trained and certified as required by IPC/EIAJ-STD-001C paragraph 5.1.4. 2. Applicable Documents - Not Applicable 3. Requirements The contractor shall maintain a quality control system which meets the requirements of Mil-I-45208A, Mil-Q 9858, ISO-9000 / 9001 / 9002 or equivalent. Responsibility for Inspection: Unless otherwise specified, the contractor is responsible for the performance of all inspection requirements as specified herein. The contractor may use his own or any other facility suitable for the inspection requirements. Procedures: The contractor shall prepare and maintain Quality Control Documentation, test and repair procedures, and inspection procedures which shall be made available to the Government for review and approval. The procedures shall include sequential diagrams of the test, repair, and inspection process, as well as the performance specifications to perform the procedures. Quality Assurance Program Plan: The contractor shall develop, implement and maintain a Repair Quality Plan in compliance with Mil-I-45208A, Mil-Q-9858, ISO,9000 / 9001 / 9002, or equivalent. The plan shall define the specific methods by which compliance with contractual requirements will be assured. All quality assurance data shall be provided to the Government for review and approval upon request. Purchased Material Control: The contractor shall establish and maintain a system of control over purchased material which shall assure that the necessary requirements of this contract are included in all subcontract agreements. A parts control system shall establish a record of performance for each purchased and internally manufactured part and shall be used to evaluate continued use of the source. The contractor's control system shall be in compliance with either Mil-I 45208A/Mil-Q-9858 or equivalent Quality Assurance Standard (ISO/AS:9000, 9001, 9002). Receiving Inspection of Purchased Material: Purchased items shall be inspected upon receipt at the contractor's facility to assure conformance with all requirements of the Technical Data Package (TDP). Evidence of such inspections shall be maintained for Government review at least twelve (12) months following acceptance of the end item. Inspection reports shall include a record of all dimensional data, material, finish, and process with pass/fail criteria, certifications, and actual dimensional readings. Failure Analysis and Corrective Action: All failure analysis and corrective action reports/plans shall be submitted to the Government. Nonconforming Material: The contractor shall establish an effective system for controlling nonconforming material including procedures for identification, segregation, and disposition. Contractor Internal Review Board (IRB): IRB authority is delegated to the contractor for this contract only. The IRB may be used only for disposition of materials exhibiting minor non-conformances, scrap or rework to return a part to conformance with drawings or specifications as authorized by the approved repair procedures. IRB shall not use "AS-IS" disposition. A complete file of IRB actions shall be maintained for review by the Government for concurrence of classification. Material Review Board (MRB): Formal MRB authority for disposition of "AS-IS" and for minor non-conformances is retained by the Government. The contractor shall submit the appropriate request for Variance via the DCMC to the NAVSUP Contracting Officer. Responsibility for Compliance: All items must meet all requirements of this Statement of Work. The inspection requirements set forth in this SOW shall become part of the contractor’s overall inspection system or quality program. The absence of any inspection requirements in the SOW shall not relieve the contractor of the responsibility of assuring that all Government equipment submitted for acceptance complies with all requirements. Sampling in quality conformance does not authorize submission of known defective items, either indicated or actual, nor does it commit the procuring activity to acceptance of any defective items. Repair Assessment Testing: The Government may select samples of the Contract Line Items (CLINS) which have completed repair and have been accepted by the Government representative for the purpose of conducting performance testing, environmental testing, and quality conformance examination in a repair assessment test program. A quantity of CLINs may be randomly selected from each quarterly repair production completion for shipment to the CFA or other Government designated location to conduct this testing. Records of Data Collection: The contractor shall maintain a historical record file to contain copies of applicable data and documents for individual CLINs and assemblies by CLIN serial number. The historical record file shall include, but not be limited to, receipt inspection documentation, repair shop travelers or repair cards, parts replacement records, parts inspection data before and after repair, and acceptance test data. QA personnel shall maintain a complete receipt inspection, test, repair re-test, history card for each item processed. This information shall be made available to the Government upon request. 3.1 1.0 General This Statement of Work (SOW) establishes the criteria for repair and testing/inspection of the subject item. It includes inspection, component repair and replacement, reassembly, and testing procedures required to return units back into a serviceable condition. 3.2 2.0 Definitions Contractor: Is defined as the successful offeror awarded a contract, order, or issued a project work order. The term "contract" encompasses a contract, an order, or a project work order. Overhaul: An overhauled part is one which has been disassembled, cleaned, inspected, repaired as necessary (by replacing or repairing all components which have been found to exceed limits established by the repair/overhaul manual), reassembled, tested in accordance with the approved repair/overhaul manual listed in this SOW, and returned to a Ready for Issue (RFI) condition (Refer to contract schedule for items to be overhauled). Repair: A repaired part is one which has been restored to a Ready for Issue (RFI) condition (by replacing or repairing those components found to be defective, broken, damaged, or inoperative during the initial evaluation and troubleshooting phase) and tested in accordance with the approved repair/overhaul manual listed in this SOW (Refer to contract schedule for items to be repaired). 3.3 3.0 Scope General: The items to be furnished hereunder shall be overhauled, upgraded, repaired, tested, inspected, and accepted in accordance with the terms and conditions specified in this contract. Unless expressly provided, Government Furnished Property, including equipment such as fixtures, jigs, dies, patterns, mylars, special tooling, special test equipment, or any other manufacturing aid required for the repair, manufacture, and/or testing of the subject item(s) will not be provided by the Government and shall be the responsibility of the contractor. The foregoing applies notwithstanding any reference to such equipment or the furnishing thereof that may be contained in any drawing, manual, or specification for the contract items. Repair Upgrade Requirements: The contractor shall provide the necessary facility, labor, materials, parts, and test and tooling equipment required to return the following items to a Ready For Issue (RFI) condition: COOLER, LUBRICATING; 697997-1; P/N, 014765611; NSN; IAW CURRENT PUB; Tech Publications. RFI Definition: RFI is defined as that condition allowing the items to perform properly and reliably in an operational environment in a manner they were intended to operate. The contractor must perform all repairs/upgrades at the facility identified within this SOW. Repairs performed by the contractor or subcontractor shall be performed in accordance with the specified drawings and repair manual(s). Changes to Manuals, Drawings, or Specifications: Changes require Procuring Contracting Officer (PCO) approval in accordance with the Configuration Management provisions of this Statement of Work or contract. Under no circumstances should the repair, test, and inspection extend beyond the requirements of this paragraph unless authorized by the Government QAR. Requests for approval of changes to a repair source or repair facility shall be submitted in writing to the PCO prior to making any such change. Unapproved Changes: Repairs using unapproved changes are done at the contractor's own risk. If disapproved, the contractor shall replace any delivered items repaired using such unapproved manuals, drawings, specifications, or repair sources or facilities. The contractor is not entitled to any adjustment based on the disapproval. References on Drawings and Specifications: For repair and overhaul purposes only. All references to the "prime contractor" or the "actual manufacturer" shall be read as the "Government Designated Agency". Process Control Documentation: The contractor shall prepare and maintain repair procedures, and test/inspection information which shall be made available for review and approval. Procedures shall include sequential diagrams and performance specifications. Processes shall be frozen after approval. Beyond Economical Repair (BER): An item is BER if the repair cost exceeds 75% of the current replacement price. Such items are not included in the contract price. The contractor shall obtain written concurrence from DCMA for all units determined to be BER. All determinations and related documentation shall be provided to the PCO. Missing on Induction (MOI): A Weapons Repairable Assembly (WRA) is MOI if received missing one or more Shop Replaceable Assemblies (SRAs). The contractor shall notify DCMA and obtain verification for all WRAs with MOI SRAs before induction or repair. Replacing Failed or Missing Shop Replaceable Assembly (SRA): When the contractor believes SRAs are BER, BR, or MOI, they shall obtain verification from DCMA and follow procedures in Section 6.0 of the WEB-BASED CAV Statement of Work. Over and Above Repair (OAR): Items requiring repair beyond normal scope, not included in the contract price, may be subject to equitable adjustment. The contractor shall obtain DCMA concurrence before proceeding. 3.5 4.0 Parts and Materials General: The contractor shall supply all parts and materials necessary unless identified as Government Furnished Material (GFM). All parts shall be in accordance with the latest drawings and specifications and be new unless approved otherwise. Use of unapproved materials or sources is at the contractor's risk. Access to Drawings and Specifications: The contractor shall have access to updated drawings and specifications. Changes require Government approval unless the contractor is the Design Control Agent (DCA). Repairs using unapproved changes are at the contractor's risk, and replacements shall be made if disapproved. Purchased Material Control and Parts Control: The contractor shall control purchased parts and materials, ensuring compliance with contract requirements. Receiving Inspection of Purchased Parts and Material: Items shall be inspected upon receipt, with evidence maintained for at least 12 months. Inspection reports shall include dimensional data, material, finish, process, certifications, and readings. Part Cannibalization: Not authorized unless specifically approved by NAVSUP WSS and the BDE. 3.6 Source and Location of Repair Source The contractor shall specify the name and location of the source/division performing the work. Inspection will be accomplished on the contractor's equipment. 3.7 5.0 Contractor Quality Requirements Quality Program: The contractor shall establish and maintain a quality system conforming to ISO 9001/SAE AS9100, capable of detecting, correcting, and preventing quality issues. Calibration System: The contractor shall maintain a calibration system meeting ANSI/NCSL Z540.3, ISO-10012-1, or equivalent. 3.8 6.0 Configuration Management (CM) The contractor shall maintain a configuration management plan in accordance with NAVSUP WSS provisions. 3.9 7.0 Markings Markings shall be as indicated in the contract when applicable. 3.10 8.0 Storage The contractor shall provide proper enclosed storage for both awaiting repair and repaired assets to prevent damage. Additional Links: See Solicitation N0038326QBA68

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