SAM #36C24826Q1152

Sole Source Procurement of Sun Nuclear Radiation Therapy QA Equipment for West Palm Beach VAMC

This notice details a sole source procurement by the Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), for advanced radiation therapy QA equipment at the West Palm Beach VA Medical Center. - Sole source procurement to Sun Nuclear, a Mirion Medical Company - Equipment supports expansion of Stereotactic Radiosurgery (SRS) and Stereotactic Body Radiation Therapy (SBRT) services - Products include: - Daily QA 4 Pro - DQA4 adapter plate for 6DOF couches - SRS MapCHECK - StereoPHAN Package with MRI Support - AVa Phantom (Alignment Verification accessory) - 3-axis Shift Insert for StereoPHAN - STEEV SRS Phantom - STEEV Chamber Kit Variable Position CV51-1B - STEEV Electron Density Cube 038-09 - STEEV Winston-Lutz Cube - STEEV MRI/CT/PET 30mm Target Insert - STEEV MRI/CT/PET 25cc Organic Target Insert - STEEV MRI/CT/PET 12.5cc Target Insert - STEEV MRI/CT/PET Spatial 3D Distortion Insert - Web-based training for staff included (2 sessions) - Sun Nuclear is the OEM; market research confirms only Sun Nuclear meets the technical requirements - Equipment is critical for QA, patient safety, and compliance with clinical standards in radiation oncology - No period of performance specified in the notice - Commercial competitors could include PTW, IBA Dosimetry, and CIRS, but Sun Nuclear is specified as sole source - Estimated contract value likely ranges from $100,000 to $250,000 based on similar procurements

Description

NOTICE OF INTENT TO SOLE SOURCE

SRS/SBRT QA Equipment

Network Contracting Office 8 (NCO 8) intends to make a sole source award to Sun Nuclear, a Mirion Medical Company as a Single Source Award IAW RFO 12.102 using Simplified Acquisition Procedures. Market Research was conducted and determined that the required items must be procured from Sun Nuclear due to unique characteristics that limit availability to only one source. Sun Nuclear is the Original Equipment Manufacturer (OEM) for the majority of the required QA devices.

The proposed procurement to support the West Palm Beach VAMC is to acquire Sun Nuclear Corp. equipment to expand radiation therapy services to include SBRT for improving patient care services and operational efficiency in Radiation Oncology Services. This acquisition is critical to maintaining compliance with clinical standards and ensuring the highest level of patient safety. The Department of Veterans Affairs requires advanced radiation therapy Quality Assurance (QA) systems and motion management phantoms to support accurate, safe, and effective delivery of complex treatment modalities, including SBRT, and stereotactic radiosurgery. These devices are essential for verifying linear accelerator performance, validating patient-specific treatment plans, and supporting imaging workflows such as MRI-guided therapy.

Description                                                                          Qty

Daily QA 4 Pro                                                                         1

DQA4 adapter plate for 6DOF couches                                   1

Customer Web-Based Training                                                1

SRS MapCHECK                                                                     1

StereoPHAN Package with MRI Support                                 1

Customer Web-Based Training                                                1

AVa (Alignment Verification accessory) Phantom                     1

3-axis Shift Insert for StereoPHAN                                           1

STEEV SRS Phantom                                                              1

STEEV Chamber Kit Variable Position CV51-1B                     1

STEEV Electron Density Cube 038-09                                    1

STEEV Winston-Lutz Cube                                                      1

STEEV MRI/CT/PET 30mm Target Insert                                1

STEEV MRI/CT/PET 25cc Organic Target Insert                     1

STEEV MRI/CT/PET 12.5cc Target Insert                                1

STEEV MRI/CT/PET Spatial 3D Distortion Insert                     1

This Notice of Intent is not a request for competitive proposals.  No solicitations documents are available, and telephone requests will not be honored.  However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services, to the Contracting Officer within seven (7) calendar days from the date of publication of this synopsis.  Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements.  Information must be sent to the Contracting Officer at john.quijadajr@va.gov  Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government.

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