Minnesota Supplier Systems #G0210-2000018547

Minnesota Solicits Death Audit Services for Retirement Associations and State Agencies

The State of Minnesota is seeking proposals for a contract to provide Death Audit Services supporting the Teachers Retirement Association (TRA), Public Employees Retirement Association (PERA), and other state agencies. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement - Main contact: Elizabeth Huebner, Buyer III - Services Requested: - Annual and continuous monitoring of death audit data for populations up to 100,000 and 200,000 - Standard and verified death audit services - Inactive file searches (with and without verification) - Ad hoc file searches (including SSN/Name-DOB, obituary, address, relative address, single record, and list run) - Training (initial and subsequent) - Reports of probable and exact match deaths using comprehensive databases (Social Security Administration, state agencies, credit bureaus, nationwide vital records) - Notable Requirements: - Ability to serve multiple agencies and cooperative purchasing members - Compliance with data security and confidentiality standards - Completion of VPAT 2.5 accessibility assessment for any software/web-based solutions - Submission of workforce and equal pay declarations - Robust, current database maintained with governmental and credit bureau data - Contract Details: - Estimated annual value: $135,000 to $150,000 - Initial term: December 2026 (or upon execution) through November 2028 - Option to extend for up to three additional years - No specific OEMs or vendors are named in the solicitation.

Description

This solicitation is a Request for Proposal issued by the State of Minnesota for Death Audit Services. The purpose is to receive responses and award a contract for these services. The contract term is from December 2026 or the date of contract execution, whichever is later, through November 2028, with an option to extend up to three additional years. Responses must be submitted electronically through the SWIFT Supplier Portal by September 14, 2026, at 3:00 PM Central Time. The solicitation includes a revised price schedule and addresses questions received by the deadline.

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