SAM #HSCG82-26-1-0047

US Coast Guard seeks lease of office space in McAllen, Texas

The United States Coast Guard (USCG), part of the Department of Homeland Security, is seeking to lease modern, move-in-ready office and administrative space in McAllen, Texas. - Government Buyer: - United States Coast Guard (USCG) - Civil Engineering Unit Miami - Vendors/OEMs: - No specific OEMs or vendors named; opportunity is open to property owners and real estate providers - Products/Services Requested: - Lease of commercial office and administrative support space - Minimum 6,500 and maximum 8,500 ANSI/BOMA Office Area Square Feet (ABOA SF) - At least 7,500 Rentable Square Feet (RSF) - Fully serviced lease including utilities, HVAC, janitorial, trash removal, and building maintenance - Unique/Notable Requirements: - Space must be in a professional office environment, corporate park, or commercial business district - Dedicated rooms for administration, support, medical readiness, conference, and telecom/server - Secure access, backup power, potable water system, and 24/7/365 access - Secure parking for at least five government vehicles and general parking for up to twenty staff and visitors - Roof access for communications equipment and secure cable conduits - Property owners must submit proof of ownership, property details, financial proposal, availability date, parking breakdown, infrastructure details, and energy efficiency certifications if applicable - Lease term is one year firm with five optional one-year renewals

Description

The United States Coast Guard (USCG) currently seeks to lease office and administrative support space in McAllen, Texas, meeting the operational requirements outlined below. The USCG is looking for existing, modern, and move-in-ready commercial configurations to minimize initial federal buildout and conversion expenses.

The building must be located within a professional office environment, corporate park, or commercial business district with a professional appearance, suitable for a military branch command headquarters.

Summary of Key Lease Requirements:

State: Texas City: McAllen

Delineated Area:

Directly off or with immediate access to Highway 2, between Exits 69E and 69C.

Minimum Space (ABOA SF): approx. 6,500 ANSI/BOMA Office Area Square Feet

Maximum Space (ABOA SF): approx. 8,500 ANSI/BOMA Office Area Square Feet

Rentable Space (RSF): approx. Minimum 7,500 Rentable Square Feet

Space Type:

Fully serviced commercial office space (Class A or Class B).

Lease Term:

One (1) Year Firm Term with five (5) optional one-year renewal options, exercised at the sole discretion of the Government.

Occupancy Date:

Target occupancy is immediate upon lease award and completion of any necessary tenant improvements.

Lease Type:

Fully Serviced (Full Service). Quoted rates must include all utilities, heating, ventilation, air conditioning (HVAC), janitorial services, trash removal, and building maintenance.

SPECIFIC SPACE & TECHNICAL REQUIREMENTS

Offered properties must currently accommodate or be capable of being modified to meet the following physical and technical requirements:

Dedicated Support & Conference Areas

Coast Guard Administrative Coordination Office:

A designated administrative work area capable of housing standard workstations and secure command filing storage.

Coast Guard Support & Medical Readiness Room:

A partitioned space configured for administrative support and staff readiness personnel. This area must feature a sink with hot and cold potable water, storage cabinets, and cleanable surfaces.

Command Conference Room:

A professional meeting space configured to comfortably accommodate 12–15 personnel, featuring structural capability for audio-visual, briefings, and teleconferencing equipment.

Dedicated USCG Telecom/Server Room:

A secure, climate-controlled room specifically designated to house Coast Guard IT networking equipment, servers, and communication infrastructure. The room must feature dedicated, independent cooling operating continuously (24/7/365), space for a standard 4-post server rack, and secure access control.

 Common Areas & Facilities

Break Room Area:

A designated break room or space adjacent to the main administrative area containing a full-sized refrigerator with active water line hookups.

 Communications & Roof Rights

Antenna and Satellite Roof Access:

The Lessor shall grant the USCG non-exclusive roof access for the installation, maintenance, and operation of critical communications equipment (including VHF/UHF tactical radio antennas, GPS receivers, and satellite dishes) required for regional coordination.

Dedicated Cable Conduits:

The Lessor must provide secure, weather-tight conduit runs (minimum 2-inch diameter) leading directly from the roof-mounted equipment area to the dedicated USCG Telecom/Server Room to facilitate secure cabling.

Utilities, Power, & Access

Backup Power System:

The building must have access to a commercial generator (or robust battery backup system if utilizing solar power) configured to automatically transfer and supply uninterrupted power to the Telecom/Server Room, primary coordination spaces, emergency lighting, and building access systems during municipal power outages.

Potable Water System:

The property must have a reliable potable water system. If the property relies on a water cistern, the Lessor must install and maintain a certified filtration and sterilization system.

Operating Hours & Access:

Due to the 24-hour nature of Coast Guard regional operations, the facility must be accessible to authorized personnel 24 hours a day, 7 days a week, 365 days a year (24/7/365).

PARKING REQUIREMENTS

USCG Fleet Parking:

Dedicated, secure parking for a minimum of five (5) government-owned vehicles (GOVs) must be available on-site, preferably within a secure, fenced, or monitored perimeter.

General Parking:

Adequate standard vehicle parking spaces for up to twenty (20) staff and visitors must be provided on-site or within close, safe walking distance of the facility.

EXPRESSION OF INTEREST (EOI) SUBMISSION REQUIREMENTS

To be considered for evaluation, interested property owners or authorized representatives must submit a written Expression of Interest (EOI) containing the following details:

Proof of Ownership/Representation: Documentation establishing clear ownership (e.g., Warranty Deed) or a signed exclusive representation agreement authorizing the submitter to represent the owner and negotiate a federal lease.

Property Description:

Building name, physical address, and age of the facility. Total Rentable Square Feet (RSF) and ANSI/BOMA Office Area (ABOA) square feet being offered, accompanied by an architectural floor plan of the specific space.

Financial Proposal:

Expected rental rate per ABOA SF (and RSF) on a fully serviced basis, explicitly stating: Base rental rate. Operating cost portion. Amortized tenant improvement (TI) allowance included in the rate, if any.

Availability Date:

Confirmed date when the space will be ready for immediate occupancy or a detailed schedule showing the time required to complete required improvements.

Parking Breakdown:

Total number of parking spaces available, indicating the designated areas for the required five (5) government-owned vehicles.

Infrastructure Details:

Documentation of 24/7 building access capabilities. Specifications of building HVAC, backup generator, and server room cooling. List of standard building services included in the lease rate (e.g., janitorial schedule, maintenance response). Energy Efficiency: Proof of building energy efficiency features or certifications (e.g., ENERGY STAR or LEED ratings), if applicable.

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