SAM #W912L9-26-Q-9006

Indiana Army National Guard and 381st Military Police seek childcare and catering services for Yellow Ribbon Event

This opportunity is for contractor support of the Yellow Ribbon Reintegration Program (YRRP) Training Event for the Indiana Army National Guard and 381st Military Police near Edinburgh, IN. - Government Buyer: - Indiana Army National Guard (USPFO IN PROCUREMENT, W7M7 USPFO ACTIVITY IN ARNG) - Department of Defense, 381st Military Police - National Guard Bureau, United States Property and Fiscal Officer (Indianapolis, IN) - Services Requested: - Childcare services for approximately 25 children (15 aged 0-5, 10 aged 6-17) - Caregiver qualifications: background checks, pediatric first aid/CPR certification, compliance with Army regulations - Supervision, age-appropriate activities, sign-in/sign-out security, and safety compliance - Catering services for 385 adults and 25 children (total 410 attendees) - Morning coffee/tea service for 385 adults - Lunch buffet for 410 attendees: garden salad, two meat options, hot vegetables, two starches, assorted beverages - Dietary accommodations required - Efficient service setup: three double-sided buffet lines (six access lines total) - Unique Requirements: - All contractor personnel and vehicles must comply with military base access and security regulations - All labor, equipment, licensing, insurance, and materials must be provided by the contractor - Menu approval and Banquet Event Order submission required prior to event - No specific OEMs or commercial vendors are named; services are commercial in nature - Detailed requirements are outlined in the attached Performance Work Statement (PWS)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Indiana Army National Guard is soliciting W912L9-26-Q-0381 as an RFQ. This Firm Fixed Price (FFP) procurement is a 100% Small Business set-aside. CLIN 0001 - Yellow Ribbon Catering and Childcare Support Services - October 10, 2026. The commercial services are summarized below. The venue is located on a military installation (on-post). A detailed description can be located in the associated Performance Work Statement (PWS).

<p>4a) Childcare Services: The contractor shall provide all personnel, equipment, and supplies to supervise and care for approximately 25 children (estimated 15 children aged 0-5; 10 youth aged 6-17) on Saturday, October 10, 2026, from 0600 to 1700. Caregivers must be 18+ years of age, possess a minimum of 6 months experience, pass comprehensive background checks, hold pediatric first aid/CPR certifications, and comply with all applicable Army regulations. Contractor must implement strict sign-in/sign-out and child accountability tracking.</p>

<p>4b) Catering Services: The contractor shall provide hot beverage service and a lunch meal on Saturday, October 10, 2026. Morning coffee and tea service is required for 385 adults. The lunch hot buffet must accommodate 410 total attendees (385 adults and 25 children) and be served between 1130 and 1230 utilizing three double-sided buffet lines (6 total access lines). The menu must include a salad, a minimum of 2 meat selections, hot vegetables, 2 starches, and assorted beverages. Dietary restrictions (vegetarian, gluten-free) must be accommodated.</p>
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<p>Base Access &amp; Security: Because the venue is located on-post, the contractor is responsible for ensuring that all personnel, childcare staff, and delivery vehicles comply with military installation security regulations to gain access to the base. This includes coordinating pre-clearance, possessing valid government-issued photo identification (such as Real ID), and undergoing background vetting at the gate.</p>
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<p>Submission Requirements: A detailed description of work to be performed along with detailed pricing information.</p>
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<p>Quotes are due at 4:00 PM local (eastern) time on September 14th, 2026. Quotes shall be submitted via email to brian.williams132.civ@army.mil.</p>
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