New Haven Opengov #92970

Paper Goods and Supplies for School Meal Programs – City of New Haven Board of Education Food Service Solicitation

The City of New Haven Board of Education Food Service is inviting bids for the supply of paper goods and related supplies to support its summer and school year meal programs, serving approximately 19,000 meals daily over 224 days. - Government Buyer: - City of New Haven Board of Education Food Service (NHPS) - Products/Services Requested: - Paper goods and related supplies for school meal programs - Vendors must provide a detailed list for each item bid, including manufacturer’s name, item number, and description - Foam items are strictly prohibited - No product substitutions allowed without prior approval - Quantities: - Supports approximately 19,000 meals per day for 224 days - Unique/Notable Requirements: - Pricing must be firm and fixed for the contract duration and include all costs (freight, warehousing, delivery, etc.); fuel charges are not accepted - No minimum order required; delivery must be made inside buildings via loading docks - Orders placed weekly via phone, fax, email, or online system - Inventory reconciliation systems and facility inspection rights required - Board may award to multiple vendors and use secondary suppliers if needed - Products and services are tax-exempt - OEMs and potential OEMs must be clearly identified in the bid submission, but no specific brands are named - Contract Term: - One-year contract with options to renew for two additional years (up to three years total)

Description

The City of New Haven Board of Education Food Service (BOE) is soliciting bids for paper and supplies to support the summer and school year meals program, which serves approximately 19,000 meals per day over about 224 days. The solicitation aims to establish vendors that improve services, expedite deliveries, streamline paperwork, reduce administrative costs, contain product costs, and maintain supply continuity. Products must meet specified requirements, including firm fixed pricing and prohibition of foam items. The contract term is one year starting July 1, 2024, with options to renew for two additional years.

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