Yorba Linda Civicplus #RFP Integrated Library System

Yorba Linda Public Library SaaS Integrated Library System Replacement

This opportunity is for vendors to provide a modern, fully hosted Software-as-a-Service (SaaS) Integrated Library System (ILS) for the City of Yorba Linda's Public Library. - Government Buyer: - City of Yorba Linda, Yorba Linda Public Library - Borrower Services Manager: Ken Homsley - OEMs and Vendors Mentioned: - SirsiDynix (current ILS provider) - BiblioCommons (current discovery layer provider) - EnvisionWare, Lyngsoe, D-Tech, OCLC, OverDrive/Libby, CONTENTdm, Unique Management, LibCal, Syndetics (integration partners) - Products/Services Requested: - Fully hosted SaaS Integrated Library System (ILS) - Must include modules for circulation, cataloging, acquisitions, authority control, reporting, and notices - Native iOS and Android mobile applications for patrons - Modern discovery layer or compatibility with BiblioCommons - Cloud-based hosting with high availability, scalability, and security - Robust reporting and analytics tools - Migration services from SirsiDynix Horizon (version 7.6.025) - Data extraction, cleanup, normalization, validation, testing, and cutover - Staff training, documentation, and project management - Ongoing maintenance, upgrades, and customer support - Integration with third-party systems (EnvisionWare, Lyngsoe, D-Tech, OCLC, OverDrive/Libby, CONTENTdm, Unique Management, LibCal, Syndetics) - Optional add-on modules (marketing, room/equipment reservation, event management, enhanced analytics) - Unique/Notable Requirements: - Vendors must be licensed to operate in California - Pricing must include any data extraction fees from SirsiDynix - Library has ~122,744 bibliographic records and ~117,172 item records - No co-development; solution must be fully functional and ready for deployment - Native mobile apps and robust migration support are mandatory - Clear documentation of compatibility with existing systems required - Implementation timeline and milestones to be proposed by vendors - Five-year contract term with annual recurring costs and options for extension - Enhanced post-launch support (30-60 days), 24/7 emergency support, and SLAs for helpdesk

Description

The City of Yorba Linda is seeking proposals from qualified vendors to provide a modern Software-as-a-Service (SaaS) Integrated Library System (ILS) for the Yorba Linda Public Library. The system must be fully hosted, reliable, scalable, and user-friendly, enhancing both patron and staff experience while integrating with existing library services. The scope includes software, configuration, implementation, migration from the current SirsiDynix Horizon ILS, staff training, ongoing support, maintenance, and robust reporting tools. The proposal deadline is September 29, 2026.

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