Minnesota Supplier Systems #2000018547

Minnesota Death Audit Services Contract Solicitation

Minnesota's Department of Administration Office of State Procurement is seeking proposals for a contract to provide Death Audit Services for the Minnesota Teachers Retirement Association (TRA) and Public Employees Retirement Association (PERA). - Government Buyer: - Department of Administration, Office of State Procurement, State of Minnesota - Main users: Minnesota Teachers Retirement Association (TRA) and Public Employees Retirement Association (PERA) - Services Requested: - Death Audit Services: Provide accurate reports of probable and exact match deaths for Recipients and Inactive Members - Use a comprehensive, current database maintained with data from the Social Security Administration, official state agencies, governmental databases, credit bureaus, and nationwide vital records - Standard and Verified Death Audit Services - Inactive File Searches (with and without verification) - Ad Hoc File Searches (single record and list run) - Initial and Subsequent Training for state staff - Notable Requirements: - Data security, confidentiality, and vendor risk assessment - Compliance with workforce and equal pay declarations - Use of a specific price schedule form - Multi-factor authentication for portal access - Adherence to Minnesota's diversity and equal pay initiatives - Contract Details: - Initial term anticipated from December 2026 through November 2028 - Option to extend up to three additional years - Estimated annual contract value: $135,000 to $150,000 - No specific OEMs or vendors are named in the solicitation - Responses must be submitted electronically via the SWIFT Supplier Portal

Description

This is a formal request for proposal to receive responses and award a contract for Death Audit Services. The contract term is from December 2026 (or the date of contract execution, whichever is later) through November 2028, with an option to extend up to three additional years. Responses must be submitted electronically through the SWIFT Supplier Portal by the deadline of September 14, 2026. Questions regarding the solicitation must be submitted in writing by September 2, 2026, to the buyer.

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