Pennsylvania eMarketplace #6100066560

Statewide Broadcast, AV, and Multi-Media Equipment and Services Contract for Pennsylvania Agencies

The Commonwealth of Pennsylvania is seeking bids for a statewide contract to supply professional broadcast, audio visual (AV), and multi-media equipment and related services for all state agencies. - Government Buyer: - Department of General Services, Commonwealth of Pennsylvania - Issuing Office: Katrin Walker - OEMs and Vendors: - Bidders must be OEMs or authorized resellers for at least one mandatory OEM - Products from Huawei, ZTE, Hytera, Hikvision, and Dahua are prohibited - Products/Services Requested: - Equipment for video production, editing, post-production, digital still photography, video/audio signal processing, encoding, monitoring, testing, video routers and servers, digital asset management (DAM), media asset management (MAM) systems, digital signage, cable system head end and distribution, AV conference/training rooms, AV control systems, displays, monitors, projectors, acoustic and audio equipment - Installation services: site survey, unpacking, setup, testing, certification of readiness - Maintenance and support: 24/7 technical support, warranty management, extended warranty options - Upgrades to equipment and systems - Training for agency staff - Warranty services: repair/replacement, software updates, extended warranties up to 5 years post-contract - Unique/Notable Requirements: - Compliance with accessibility standards - Mandatory certifications for AV system design/build (AVIXA CTS-D/CTS-I, AMX ACE, Crestron Certified Programmer, MCSE/MCSA, SCTE standards) - Small Diverse Business (SDB) participation goal: 14% - Veteran Business Enterprise (VBE) participation goal: 3% - Contract open to COSTARS cooperative purchasing members - Extensive documentation required: price lists, manufacturer authorization letters, compliance certifications

Description

The Commonwealth of Pennsylvania is soliciting bids for professional broadcast, audio visual, and multi-media equipment and related services to support agency needs. The contract will provide equipment, supplies, installation, maintenance, and upgrades including video production, editing, digital photography, signal processing, digital signage, AV conference rooms, control systems, displays, and audio. The contract term is from November 1, 2026, through October 31, 2029, and bids are due by September 30, 2026, at 2:00 PM. The procurement includes extensive documentation and requires compliance with accessibility and certification standards.

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