SAM #1171025

USDA APHIS Sole Source Procurement of a-tune Animal Management System for NBAF

This opportunity from the USDA Animal Plant Health and Inspection Service (APHIS) seeks procurement and implementation of the a-tune Animal Management System (AMS) for the NBAF Animal Resources Unit. - Government Buyer: - United States Department of Agriculture (USDA) - Animal Plant Health and Inspection Service (APHIS) - Marketing & Regulatory Programs Business Services (MRPBS) Information Technology Division - OEM/Vendor: - A-Tune Software Inc. (sole source) - Products/Services Requested: - a-tune Animal Management System (AMS) - Commercial off-the-shelf software for managing research animals, regulatory compliance, biosafety oversight, and animal care - Includes features for data management, process management, user management, API integration, security compliance, and cloud deployment - Quantity: 1 system - Implementation, configuration, and user acceptance testing (UAT) - Training and creation of training materials (documents and video) - Software documentation for ISO17025 validation (Installation Qualification, Design and Testing documentation, Release Notes) - Go-Live production support (technical and functionality support for four weeks post-launch) - Unique/Notable Requirements: - System must support Institutional Biosafety Committee (IBC) operations, including tracking rDNA, hazardous/biological toxins, meeting agendas, and veterinary care records - Compliance with legal, security, and ISO17025 validation requirements - Sole source justification: Market research found no viable alternatives meeting USDA's specialized needs - Period of Performance: - Base period of 12 months for initial licensing and implementation - Two 12-month option periods for license/support renewal (up to 36 months total) - No specific part numbers provided; all items are described by function and deliverable.

Description

This Presolicitation Notice is issued in accordance with FAR 5.101(c) and serves as a Notice of Intent to award a sole source contract. This is not a request for competitive quotes.

The United States Department of Agriculture (USDA), Procurement Operations Division (POD) intends to award a sole source purchase order with A-Tune Software Inc. (UEI: VRALK4PK8CE3) using FAR Part 12 procedures.

The purpose of this acquisition is to obtain Animal Management software in support of the Institutional Biosafety Committee (IBC). The Statement of Work, sole source justification are attached.

This notice is not a competitive solicitation. However, all responsible sources may submit a quotation or capability statement, which will be considered by the government. Any party that believes it can meet this requirement should provide a capability statement for the Government’s review.

A determination by the government not to compete this proposed contract based on responses to this notice is solely within the discretion of the government. Information received will be used only to determine whether a competitive procurement should be conducted. The government will not be responsible for any costs incurred responding to this notice. A party may identify their interest and submit a capability statement by 0600 AM EST September 21, 2026. Responses, including questions regarding this presolicitation notice, must be sent via email to Cody Grey at Cody.grey@usda.gov.

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