Springfield Public Schools Ionwave #27-017 Addendum 3

Springfield R-12 School District Telephone System Upgrade Solicitation

Springfield R-12 School District is seeking proposals for a district-wide telephone system upgrade. - Government Buyer: - School District of Springfield R-12, Purchasing and Distribution, General Services Center - Contact: Michelle Bentley, CPPO, NIGP-CPP, Purchasing Manager - OEMs and Vendors: - Current environment references NEC (NEC ITK 6D, NEC 8LCX, NEC ITK 24) - AT&T is the current SIP provider - No specific OEMs mandated; open to qualified vendors - Products/Services Requested: - Classroom Phones: 1,929 units (current model NEC ITK 6D) - Office Phones: 899 units (current model NEC 8LCX) - Reception Phones: 112 units (current model NEC ITK 24) - Optional Conference Room Phone (not evaluated) - Software and licensing for new phone system - Training for district staff - Labor and installation for all phones - Unique/Notable Requirements: - Integration with Rauland Telecenter paging, camera systems, and Motorola PremierOne CAD system is a 'nice to have,' not mandatory - All phones anticipated to be wall-mounted - Strict documentation requirements (Substitute W-9 Plus Form, Felony Conviction Notification Form, Federal Work Authorization Program Affidavit) - Responses must be submitted via the district's e-bid system; direct contact with staff or board members is prohibited - Warranty and pricing details required; prices and discounts must remain firm throughout contract and renewal periods - Contract Structure: - Initial term of three years, with two one-year renewal options - Five-year total cost of ownership evaluation

Description

The School District of Springfield R-12 is requesting proposals from qualified offerors for a telephone system. The solicitation requires offerors to respond online using the e-bid system, with no emailed or faxed copies accepted. The scope includes providing services related to the telephone system as detailed in the attached scope of work and requirements spreadsheet. The district prohibits direct contact with staff or board members other than the buyer of record and emphasizes that all correspondence through the e-bidding system will be part of the resulting agreement.

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