New Mexico General Services Department State Purchasing Division #70-U6900-26-CP382

Award for Maxient Case Management Software Subscription for University of New Mexico

This award notice details the University of New Mexico's selection of Maxient LLC for a 60-month subscription to its case management software, Maxient, for the Dean of Students Office. - Government Buyer: - University of New Mexico - Dean of Students Office - Office of the Associate Dean of Student Well-Being - OEM Highlight: - Maxient LLC (Charlottesville, VA) is the sole source and manufacturer of the Maxient case management software - Products/Services Requested: - Maxient Case Management Software - 60-month subscription - Includes initial setup fee ($8,000) and ongoing annual subscription - Used for student conduct and student of concern case management - Unique/Notable Requirements: - Maxient's software uniquely supports hosting multiple forms that filter to the same data set and offers superior reporting features - The solution replaces the incumbent Advocate system, which did not meet all requirements - Sole source justification based on proprietary technology and cost-effectiveness over the contract term - Other Vendors Considered: - Advocate by Simplicity (incumbent) - Salesforce (alternative) - Neither alternative met the university's needs

Description

This solicitation is for the purchase of access to use a case management product called Maxient. The University of New Mexico (UNM) is currently under contract with a competitor, Advocate by Simplicity, but has decided to switch to Maxient due to superior features and cost savings. The contract term is for 60 months, starting from March 1, 2026, to March 31, 2030, with a total amount of $81,000. The procurement is a sole source purchase justified by unique expertise and proprietary capabilities of Maxient's product.

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