SAM #19PM0726Q0029

Preventive Maintenance for NEC Fuel Monitoring System at U.S. Embassy Panama City

This opportunity is for preventive maintenance services for the NEC Fuel Monitoring System at the U.S. Embassy Panama City, managed by the U.S. Department of State. - Government Buyer: - U.S. Department of State, U.S. Embassy Panama City - OEMs and Vendors Mentioned: - Simplex (steel day tanks, fuel dispensers) - Containment Solutions Inc. (fiberglass underground storage tanks) - Red Jacket (Extracta fuel pumps, model P75U1) - Pneumacator (TMS4000 controllers, PHILLIPS ETD 1000 display) - Bennet Pump (Simplex Bennet Pump model 3922 fuel dispenser) - Products/Services Requested: - Preventive maintenance for: - 5 Simplex steel double wall 1,000-gallon day tanks - 4 Containment Solutions fiberglass USTs (10,000 and 15,000 gallons) - 10 Red Jacket Extracta P75U1 fuel pumps - 2 Pneumacator TMS4000 controllers - 1 Pneumacator PHILLIPS ETD 1000 remote display - 1 Simplex Bennet Pump model 3922 fuel dispenser - Additional: 3x 15,000-gallon diesel tanks, 1x 10,000-gallon gas tank, 1x 580-gallon above-ground tank, 6 fuel daytanks, 2 Pneumacator fuel monitors, 8 fuel pumps, 1 fuel master/control - Services include inspection, cleaning, testing, adjustment, expendable parts replacement, fuel cleaning, safety compliance, and reporting - Contractor must provide trained technicians, tools, consumables, and hazardous material disposal - Unique/Notable Requirements: - Firm fixed-price contract with a base year and up to three one-year options (total up to four years) - Compliance with U.S. Embassy regulations, cybersecurity, and supply chain risk management - Repair work is excluded but labor rates for unforeseen repairs must be provided - All technical requirements detailed in the Statement of Work

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19PM0726Q0029

Enclosed is a Request for Quotations (RFQ) for NEC - Fuel monitoring System PMSC.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by September 21st, 2026, 02:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, The schedule

3. Section 5, Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

If there are any questions regarding this solicitation please submit it in writing by COB September 10th, 2026, 12:00p.m. [local time] by sending an email to:  pnmprocreq@state.gov All answers will be posted on the SAM.gov.

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