SAM #36C24826Q1057

VA Seeks 3D Image Reconstruction and Case Planning Services for Vascular Procedures

The Department of Veterans Affairs, North Florida/South Georgia Veterans Healthcare System, Malcom Randall VA Medical Center, is seeking 3D Image Reconstruction and Case Planning services to support vascular surgical procedures. - Government Buyer: - Department of Veterans Affairs - North Florida/South Georgia Veterans Healthcare System - Network Contracting Office 8 (NCO 8), Tampa FL - Services Requested: - Offsite multiplanar reformatting and 3D reconstruction of CT angiography studies - Acquisition, upload, and quality assessment of digital CT scan images - Secure electronic access to imaging data for VA staff - Provision of software updates and technical support during business hours - Unique/Notable Requirements: - Contractor must comply with VA Patient Information Security regulations - Password-protected access for VA staff; access to patient models limited to requesting providers - 100% Small Business set-aside - NAICS code: 621512 (Diagnostic Imaging Centers); PSC: Q701 (Specialized Medical Support) - No specific OEMs or vendors are named in the solicitation.

Description

The contractor shall provide 3D Image Reconstruction and Case Planning services offsite at the contractor’s facility in accordance with the specifications contained herein to eligible beneficiaries of the Department of Veterans Affairs (VA), North Florida/South Georgia Veterans Healthcare System, Malcom Randall VA Medical Center (hereinafter referred to as VAMC). The contractor shall perform multi‑planar reformatting and 3D reconstruction of Computerized Tomography (CT) angiography studies to support case planning for vascular surgical procedures for eligible Veteran beneficiaries receiving care at the VAMC. The specific services to be performed include the acquisition, upload, and assessment of quality of digital CT Scan images and multiplanar reformatting of digital data and production of a 3D reconstruction tool for use in case planning for endovascular procedures as related to:

CT Based Image Reconstruction – This includes the acquisition and assessment of digital data quality, transferring and reformatting the data to create a 3D reconstructing image suite for endovascular case planning. Provision of Secure Electronic Access – The provider shall initiate the electronic release of records to the VAMC medical records department to enable transfer of patient imaging studies using the bi‑directional Medicom Imagex exchange service. The contractor shall provide secure, password‑protected electronic access to the original image data, reformatted datasets, 3D reconstructed images, and associated software to support remote or urgent viewing, analysis, and case planning. Software updates and technical support – This requires regular announcement/delivery of software updates either contained within Customer Service or via online services, and the availability of technical support during regular business hours either online or via telephone.

The original CT datasets for VA patients are generated on station using VA CT scanners. Data will be loaded and transmitted electronically to the Contractor for the development of the computerized interactive reconstructions in a manner consistent with VA Patient Information Security regulations. The Contractor will utilize proprietary software to transform the routine CT data into a form that allows interactive measurements and treatment device planning, ensuring the privacy, confidentiality, and security of patient data in accordance with VA regulations. The Contractor will provide VA staff access to VA Patient data and unique computerized interactive constructions via password protected Internet access. Access to any individual patient’s interactive model will be limited to only those provider(s) who originally requested the service.

The period of performance is expected to be from December 22, 2026, through December 21, 2031. The authority of for this procurement is Title 38 USC 8153, Health Care Resources (HCR) Sharing Authority, Federal Acquisition Regulation (FAR) Overhaul Part 12 Acquisition of Commercial Products and Commercial Services. 

The solicitation document will be issued as Request for Quotation (RFQ) 36C24826Q1057 as a 100% Total Small Business set-aside on or about September 15, 2026.  Interested contractors will be responsible for downloading copies of the solicitation and any subsequent amendments from this website.  No hard copies will be made available.  The solicitation will provide instructions to contractors about the response to the RFQ submission process. Prospective contractors are encouraged to register their interest in the solicitation on the SAM.gov | Contract Opportunities website so that they are notified of the issuance of the solicitation and any amendments. In accordance with FAR Overhaul 52.204-7, System for Award Management (SAM), prospective contractors must be registered in SAM to be eligible for award. Contractors may obtain SAM information at https://sam.gov/.  Registration is free and potential quoters are encouraged to visit the SAM website (SAM.gov | Entity Information). The NAICS Code for this procurement is 621512 - Diagnostic Imaging Centers; Product/Service Code: Q701 - Specialized Medical Support - Medical billing, third party liability, tumor register, referral management, medical evaluation board, nursing support; no direct patient care. The Business Size Standard is $19 million.  Any questions concerning this announcement should be directed to Jayne Messer, Contract Specialist via electronic mail (email) at jayne.messer@va.gov and include the solicitation number on subject line (i.e., RFQ 36C24826Q1057). 

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