SAM #36C25026P0866

Award for Medtronic Manometry Probes and Catheters for Cincinnati VA Medical Center

This award supports the Cincinnati VA Medical Center's clinical operations by providing essential replacement probes and warranties for its high-resolution manometry (HRM) system. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 10, Cincinnati VA Medical Center - OEM Highlight: - Medtronic is the sole manufacturer of the required manometry probes and catheters - Vendors: - COVIDIEN SALES LLC (awardee; Medtronic subsidiary/distributor) - Products Requested: - 4 Medtronic Manoscan ESO Z CATH X1 probes (part number 3890) - 4 Medtronic HRM Catheter Extended Warranty 1 Year (part number 80372) - Shipping and handling - Unique Requirements: - Only Medtronic-manufactured accessories are validated for use with the ManoView HRM system - Proprietary connectors and hardware interfaces necessitate OEM compatibility - Ensures patient safety and data integrity - Contract Value: - $115,352.00 (firm-fixed-price) - Notable Justification: - Single-source award due to clinical and technical compatibility requirements

Description

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C250-26-AP-2650

Contracting Activity:  Department of Veterans Affairs, Network Contracting Office 10 located at 260 E University Avenue, Cincinnati, OH 45219-2356, in support of VISN 10, Cincinnati VA Medical Center (VAMC), 3200 Vine Street, Cincinnati, OH 45220-2213. 2237 #: 539-26-2-043-0148

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:  Clinicians in the Speech and Endoscopy clinics at CVAMC operates Government owned high-resolution manometry (HRM) systems to perform diagnostic esophageal motility studies to determine the root cause of symptoms, diagnose esophageal disorders and personalize their approach to manage the care of esophageal patients.

The manometry probe (or catheter) required to operate the HRM system is a thin, flexible tube equipped with sensors, inserted through the nose or mouth into the gastrointestinal tract to measure muscle pressure and coordination. 

This new request is for a one-time firm-fixed-price contract to procure replacement manometry probes compatible with the HRM system that are at end of lifecycle.  The supplies/services needed are:

Manoscan ESO Z CATH X1 – Mfr. Part #:  3890 – Quantity of 4 Each HRM Catheter Extended  WARRANTY 1 YEAR – Mfr. Part #: 80372 – Quantity of 4 Each Shipping and Handling (Estimated) – Quantity of 1 Each

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The ManoView manometry system is a proprietary platform that requires OEM manufactured ManoScan catheters for operation. These catheters utilize proprietary connectors, hardware interfaces, and system recognition features that are unique to Medtronic equipment.

The HRM system requires OEM-compatible manometry probes to avoid calibration drift, invalid pressure profiles, and adverse impact on clinical decisions. Probes from non‑OEM sources are not validated with this system’s firmware and sterile pathway, creating risk to patient safety and data integrity. Medical device accessories must be assessed in context of the parent device; compatibility and risk controls apply. The equipment must meet the following minimum salient characteristics:

Sensor & Catheter Specifications

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Coverage & Mapping Capabilities

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Diagnostic Enhancements

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Software Functions

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Efficiency & Training

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Description of market research conducted and results or statement why it was not conducted:  The CVAMC SPS initiated market research in December 2025 to determine the facility’s needs and market availability.  The LB OEM provided an informal quote and none of the items were found to be offered on FSS contract.

Additional market queries were conducted by the Contracting Specialist using SBA       SBS, SAM.gov, GSA Advantage, VA NAC, and ADDS UP databases.  There were

multiple entries found for various types of catheters offered by others in the industry.       None of those items are compatible with the Government owned HRM equipment at       the facility and capable of meeting this requirement.  The product NAICS code was               not found in the NMR class waiver database.

Direct contact was made with the LB OEM.  The OEM confirmed the country of                orgin (COO) for the equipment is Vietnam and that pricing is open market.  They           also identified three (3) SBA SBS verified SDVOSB authorized distributors.

Due to the NMR findings, an SDVOSB, VOSB set-aside is prohibited.  The VA and Rule of Two cannot be met. The SBA Rule of Two is obtainable.  A small business set-aside solicitation for brand name equipment will be posted to the Governmentwide point of entry (GPE) to obtain fair and reasonable pricing.

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