Illinois BidBuy #27-426DOC-JOLIE-B-53791

2-Year Security Controls System Repair and Maintenance Contract for Joliet Inpatient Treatment Center

This opportunity is for a 2-year contract to maintain and repair the security controls system at the Joliet Inpatient Treatment Center, operated by the Illinois Department of Corrections. - Government Buyer: - Illinois Department of Corrections, Joliet Inpatient Treatment Center - OEM Highlight: - Accurate Controls is the existing system manufacturer for door automation, camera, paging, and access control systems - Services Requested: - Quarterly preventive maintenance and service for security controls systems (door automation, cameras, paging, access control) - Routine troubleshooting, diagnostics, programming adjustments, software and firmware support, and minor repairs - Hourly rates for regular and overtime service calls - Replacement parts and materials allowance (estimated at $20,000) - Notable Requirements: - Vendors must attend a pre-bid conference and site visit (limited to three participants per vendor, subject to security screening) - No subcontracting allowed; all services must be performed onsite - Contractor must review known system deficiencies (e.g., 16 non-recording cameras, playback issues) prior to bidding - Extraordinary repairs or major component replacements may be separately authorized - Pricing must remain firm for 120 days from bid opening - NIGP Codes Referenced: - 936-73, 939-37, 939-21, 920-45

Description

The Joliet Inpatient Treatment Center is seeking bids to establish a 2-year repair and maintenance contract for their security control system, including door automation, camera, paging, and access control systems. The contract covers routine troubleshooting, programming adjustments, preventative maintenance, and minor repairs to maintain or restore system operation. The solicitation includes a pre-bid conference scheduled for September 11, 2026, and bids must be submitted electronically by September 16, 2026. The procurement is conducted as a small purchase under an open market method by the Illinois Department of Corrections at the Joliet Treatment Center.

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