SAM #OSTI-VAV

DOE OSTI Sole-Source Contract for Johnson Controls VAV Reheat Coil Upgrades (9 units)

This opportunity is for a sole-source contract to upgrade nine Johnson Controls VAV box reheat coils at the Department of Energy's OSTI facility in Oak Ridge, TN. - Agency: U.S. Department of Energy, Office of Scientific and Technical Information (OSTI) - Sole-source award to: Cooks Mechanical Services (qualified small business) - Scope: - Turnkey upgrade of nine Johnson Controls VAV box reheat coils in specified facility zones - Includes removal, installation, BAS programming, ductwork/electrical reconnections, testing, and disposal - Requires certified Johnson Controls/BAS programming expertise - Contractor must provide all labor, materials, equipment, and written warranty - Must comply with Davis-Bacon Act, security clearance/REAL ID, and regulatory standards - Emergency response capability within 2 hours and geographic radius of 100 miles - Period of performance: - Completion required within 90 calendar days after Notice to Proceed - Workdays: Monday-Friday, 7:30 am to 4:30 pm - Once started, work must be completed within 10 working days - No specific part numbers provided; Johnson Controls is the referenced OEM - Commercial opportunity is limited due to sole-source justification, but similar companies may compete if requirements are met - Estimated contract value likely in the $50,000-$150,000 range based on scope and labor

Technical and business highlights: - Johnson Controls VAV box reheat coils are the primary equipment - Integration with Johnson Controls BAS (Building Automation System) required - Contractor must be able to respond to emergencies within 2 hours - Compliance with federal labor and security standards is mandatory - All work must be coordinated with OSTI and completed efficiently

Description

Contracting Office Address 

U.S. Department of Energy Office of Scientific and Technical Information (OSTI) 1 Science.gov Way Oak Ridge, TN 37830

Description of Requirement The U.S. Department of Energy (DOE), Office of Scientific and Technical Information (OSTI), intends to negotiate and award a sole-source, firm-fixed-price contract to Cooks Mechanical Services, a qualified small business, for turnkey VAV Reheat Coil Upgrades at the OSTI facility located in Oak Ridge, TN. Please see attached Statement of Work.

Justification for Sole Source The statutory authority permitting other than full and open competition is 41 U.S.C. 3304(a)(1) (or FAR 6.302-1 / FAR 13.106-1(b) for simplified acquisitions), "Only one responsible source and no other supplies or services will satisfy agency requirements."

Market research indicates that Cooks Mechanical Services is the only known small business source within the mandatory 100-mile radius capable of satisfying all operational constraints, maintaining the 2-hour emergency response requirement, providing certified BAS programming integration, and meeting OSTI security and facility requirements within the prescribed budget and timeline.

Notice to Industry & Capability Statements THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS OR QUOTATIONS. A solicitation document will not be issued.

However, any firm that believes it can meet or exceed all stated requirements—including the 100-mile geographic radius limit, 2-hour emergency response capability, specialized Johnson Controls / BAS programming expertise, security clearance/REAL ID criteria, and Davis-Bacon compliance—may submit a capability statement.

Capability statements must be submitted electronically to Natalie Barnett at barnettn@osti.gov no later than 4:00 PM EST on 9/18/26.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement in the future.

Point of Contact: 

Natalie Barnett Contract Specialist barnettn@osti.gov 865-241-3526

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