SAM #127EAV26Q0113

USDA-ARS Carpet and Wall Base Replacement at Main Building #1, Stoneville, MS

USDA Agricultural Research Service (ARS) is seeking a contractor for carpet removal and replacement at Main Building #1 in Stoneville, MS. - Government Buyer: - USDA Agricultural Research Service (ARS), CSA Southwest 5 - Office location: Main Building #1, Stoneville, MS - OEMs and Vendors: - J+J Flooring Group (manufacturer of Essential Accent carpet tiles) - Flexco (manufacturer of Cove Base #395 Storm Gray) - Products Requested: - J+J #3563 Essential Accent 24x24 Tiles carpet - 1970 SF for Conference Room - 2500 SF for Area Office - 200 SF extra tiles for stock - Flexco Wall Base #395 Storm Gray - 200 LF for Conference Room - 720 LF for Area Office - Carpet tile adhesive (2 gallons for Conference Room, 3 gallons for Area Office) - Cove base glue (6 tubes for Conference Room, 10 tubes for Area Office) - Services Requested: - Removal and replacement of existing carpet and wall base - Installation of new carpet tiles and wall base per manufacturer recommendations - Labor for moving furniture (excluding electronics/computers) - Safety plan and site protection - Dumpster and removal services - Unique/Notable Requirements: - 100% small business set-aside under NAICS 238330 (Flooring Contractors) - Contractor must follow manufacturer installation guidelines - Project completion required within 60 days from Notice to Proceed - Work hours: Monday-Friday, 7 AM to 4 PM, excluding government holidays - Extra carpet tiles required for stock/future use

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes only the solicitation. Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 127EAV26Q0113 is issued as a Request for Quotation (RFQ) for the Removal and Installation of Carpet in the Office Area and Conference Room at the USDA-ARS Main Building #1, 141 Experiment Station Road in Stoneville, MS 38776.

This acquisition is 100% set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238330 Flooring Contractors. The small business size standard is $19M. All responsible sources may submit a quotation which will be considered by the agency. 

See attached Statement of Work (SOW) for technical requirements.

***PRE- AWARD QUESTIONS- Any Questions regarding the Request for Quotation shall be emailed to the Contract Specialist Shavera Leveille no later than 1700 EST on September 11, 2026. THERE WILL BE NO QUESTIONS ALLOWED AFTER THIS TIME.  

All quotes shall be emailed to shavera.leveille@usda.gov no later than 1700 EST on September 14, 2026, or sooner. 

Site visits are encouraged, not mandatory to confirm locations, dimensions, and conditions of the project before a bid is submitted. A  Site Visit will be held on Wednesday September 9th at 10 A.M. CDT. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. Please contact one of the Agency Representatives to schedule a site visit.

Performance Location: USDA-ARS Main Building #1, 141 Experiment Station Road in Stoneville, MS 38776.

Set-Aside: 100% Total Small Business  

Evaluation and Basis for Award: See attached Instructions to Offerors

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